Health System Specialist

Organizational Health Specialist

The primary purpose of the Organizational Health Specialist is to lead and integrate the Harassment Prevention Program (HPP), ensuring timely, confidential, and compliant handling of all harassment allegations. The incumbent coordinates closely with the ORMDI HPP office, supports fact-finding activities, provides training and guidance to staff and leadership, and promotes a respectful, harassment-free workplace. In alignment with High Reliability Organization (HRO) principles, the specialist advances strategies that strengthen accountability, improve workplace culture, and support the successful implementation of system-wide initiatives that reduce harm and reinforce organizational safety.

Some duties associated with this position:

• The incumbent will coordinate with the ORMDI HPP office to ensure management is promptly informed of all harassment allegations and that appropriate action is taken within established timelines.
• Reviews, updates, and accurately records all harassment complaint information in the ORMDI HPP Complaint Tracking System, while maintaining confidentiality and ensuring sensitive information is handled in accordance with applicable laws and policies.
• The incumbent will notify management and the individuals reporting harassment of the receipt of allegations, educating them on the next steps in the harassment prevention process, and provide detailed allegation information to assigned fact finders to facilitate thorough and impartial investigations.
• Collaborates with the ORMDI HPP office to coordinate and facilitate harassment awareness and prevention training sessions, monitors and tracks the status of allegations throughout the resolution process, and assists in developing educational materials and resources to promote a respectful and harassment-free workplace.
• The incumbent will support management and staff by providing guidance on harassment policies, reporting procedures, and resources, and conduct periodic reviews of complaint records to identify trends and recommend proactive measures.
• The incumbent will stay informed of updates to harassment laws, policies, and best practices to continually improve the effectiveness of the harassment prevention program.
• The incumbent will perform analysis across all levels of staffing within the Healthcare System including planning, organizing, implementing, coordination, controlling, evaluating, educating and improving medical, administrative and support operations of the Healthcare System geared to the successful accomplishment of the VA mission, receiving additional direction and guidance as needed.
• The incumbent will attend and participate in committees in varying capacities report to the Medical Center Director on how decisions made during those meetings impact operations.
• Incumbent monitors, analyzes and coordinates projects assigned or required to be implemented within the Healthcare System in conjunction with System Redesign and HRO.
• Conducts initial consultation with Executive Leadership Team (ELT) to determine competency/training developmental goals for all employees and ascertains priorities for developing organizational health within the Healthcare System. Participates in the development of the facility's developmental/training plan to assure proper implementation of the organizational health development and policies.
• The incumbent may participate in research around the efficacy of current existing systems and processes identified in impacting the Healthcare System and considering or designing/planning opportunities to improve the process.
• Performs other duties as assigned

Work Schedule: Monday - Friday; 8:00am to 4:30pm

Telework: May be authorized as Ad-Hoc basis, to be determined by Supervisor

Position Description/PD#: Health System Specialist/ PD145850

Relocation/Recruitment Incentives: May be authorized for highly qualified candidates.