Adoption Coordinator

Animal House Project / SafeHaven Animal Rescue Team

Position Overview

Animal House Project is seeking a compassionate, organized, and motivated volunteer to serve as a Rescue Adoption Coordinator . This vital role helps connect homeless animals with loving forever families while ensuring adopters receive guidance, communication, and support throughout the adoption process.

The Adoption Coordinator serves as one of the primary points of contact for potential adopters and plays a key role in helping rescued animals find safe, appropriate, and loving homes.

Key Responsibilities

Animal Marketing & Promotion

• Take quality photos and videos of adoptable animals
• Create engaging adoption biographies and social media posts
• Post animals on adoption websites, rescue platforms, Petfinder, Adopt-a-Pet, Facebook, and other approved channels
• Share updates, success stories, and adoption announcements

Adoption Application Management

• Review and organize incoming adoption applications
• Respond to inquiries from interested adopters in a timely and professional manner
• Conduct phone/email interviews with applicants
• Assist with reference checks and landlord verification when required
• Help determine appropriate adopter matches based on the animal’s needs and temperament

Adopter Communication

• Answer questions regarding available animals, adoption process, medical care, temperament, and expectations
• Maintain communication with applicants throughout the process
• Coordinate meet-and-greet appointments and adoption events
• Provide adoption follow-up support when needed

Rescue Coordination

• Work closely with foster homes, rescue volunteers, transporters, and veterinary partners
• Maintain organized records of applications, adoptions, and communications
• Help track adoption status and ensure paperwork is completed properly

Event & Community Support

• Assist at adoption events and community outreach activities when available
• Help represent Animal House Project and SafeHaven Animal Rescue Team professionally and compassionately

Ideal Volunteer Skills

• Strong communication and people skills
• Compassion for animals and people alike
• Organized and detail-oriented
• Comfortable using email, social media, and online adoption platforms
• Ability to multitask and respond professionally under pressure
• Basic photography/social media experience is helpful but not required
• Prior rescue or animal welfare experience preferred, but not mandatory

Time Commitment

Flexible volunteer opportunity with in-person responsibilities. Consistency and responsiveness are extremely important due to the time-sensitive nature of animal placements and adoption inquiries.

Why This Role Matters

Every application reviewed…

Every email answered…

Every photo posted…

…can mean the difference between an animal waiting in uncertainty and finally finding a loving forever home.

The Adoption Coordinator plays a direct role in saving lives and helping animals begin their next chapter.

Together, we can turn rescue stories into happy endings.