Program Analyst

Summary

The primary purpose of the Management & Program Analyst is to work within the Planning and Programming Section as part of an interdisciplinary team of facility planners, architects, engineers, and other project managers. This position is located in the Engineering Department at the Veterans Affairs Salt Lake City Health Care System.

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Duties

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Major duties may include but are not limited to:

• Formulate transition budgets, create phasing, and transition plans, and facilitate ongoing communication and coordination with the Project Development Section project managers and VASLCHCS contract officers' representatives (COR) on all building activation "fit up".
• Develop spreadsheets to identify furniture, fixtures, and equipment (FF&E) needs and oversee the procurement process. Communicate and update moving schedules through regularly scheduled meetings/conference calls.
• Plan, coordinate capital equipment, all nonrecurring FF&E activities, warehousing, staging and the eventual installation of all VA furnished, VA installed (VV) and VA furnished, Contractor installed (VC) non-recurring activation items.
• Coordinate with VA facility planners, interior designers, medical equipment planners, engineers, logistics, OIT, contracting officers and the respective services and section chiefs to successfully activate each building/space and FF&E activation activities.
• Ensure that all FF&E items are accounted for within the architect/engineer (A/E) construction documents (CDs) to minimize errors and omissions during construction.
• Ensure that the appropriate infrastructure, e.g., utilities, has been incorporated in the CDs to accommodate all FF&E items prior to contract award. Ensuring that all FF&E requirements are clearly specified within the construction documents is a top priority.
• Manage the decommissioning process in terms of turn-in, repurposing or disposing of all remaining FF&E items prior to building demolition or reuse.
• Coordinate with logistics, OIT, engineering and interior design regarding the disposition of all remaining FF&E items.
• As a member of the VASLCHCS Space Committee coordinates and recommends space assignments to leadership. Develops and maintains VASLCHCS Space Committee documentation both electronically and hardcopy. Safeguards all Space Committee documents.
• Responsible for the management of over 1.2 M GSF of existing program space throughout VASLCHCS locations to include CBOCs.
• Maintains space assignment policy approved by executive leadership.
• Manages space management activities for all eleven sites. Develops electronic files updating all floor plans for all buildings and updates plans as space assignments changes. Must be able to interpret CAD/BIM drawings or create new CAD/BIM floor plan files. (BIM = Building modeling Information software).
• Well-versed in how space and operations interface to support Patient Centered Care (PCC), Patient Aligned Care Teams (PACT) and general clinical operations. The process of Lean Design addressing flow, efficiency and flexibility, space, team-based care, and integrated care model will be applied.
• Coordinates the development of all SEPS space programs for all new construction and renovation projects to include major construction, minor construction, and NRM/Station Level projects. Incumbent maintains current knowledge on the use of SEPS space program software. Incumbent reviews all space programming files before submitting space program to Chief of Planning for approval.
• Provides technical guidance regarding space management; makes decisions or recommendations significantly changing, interpreting, or developing critical space management policies and program space realignment.
• Presents verbally and in writing sensitive information/recommendations on complex matters regarding space management to executive leadership and makes recommendations to executive leadership.

Work Schedule: Monday through Friday - 7:30 a.m. to 4:00 p.m.

Telework: This position may be authorized for telework on an Ad-Hoc basis only. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Program Analyst/ PD131900

Relocation/Recruitment Incentives: Not authorized.

Critical Skills Incentive (CSI): Not approved.

Permanent Change of Station (PCS): Not authorized.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is primarily sedentary, although some physical effort may be required, e.g., walking, standing,
  carrying light items such as manuals or briefcases, or driving or traveling by motor vehicle. Incumbent will be conducting inspections and surveys of construction sites with a need for physical agility to access unfinished buildings and wear personal protective equipment (PPE). Incumbent must have the ability to work within an environment of conflicting deadlines and shifting priorities. Incumbent may be required to work evenings and weekends, as well as perform infrequent overnight travel to meetings and conferences.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/29/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization Examples of specialized experience would typically include, but are not limited to: Providing full administrative and programmatic oversight for the assigned program and functions as the subject matter expert on administrative and operational processes that support program execution, plans, coordinates and evaluates program activities to ensure effective and efficient operations, identifies operational issues, inefficiencies, or gaps in processes and develops recommendations for improvement, provides ongoing support for program-specific administrative functions, including formulating transition budgets, creating phasing, and transition plans, and facilitating ongoing communication and coordination with the Project Development Section project managers and contract officers' representatives (COR) on all building activation "fit up". Develops spreadsheets to identify furniture, fixtures, and equipment (FF&E )needs and oversee the procurement process, communicates and updates moving schedules through regularly scheduled meeting/conference calls. Plans, coordinates capital equipment, all non-recurring FF&E activities, warehousing, staging and the eventual installation of all VA furnished, VA installed (VV) and VA furnished, Contractor installed (VC) non-recurring activation items. Coordination with VA facility planners, interior designers, medical equipment planners, logistics, OIT, contracting officers and the respective services and section chiefs to successfully activate each building space and FF&E activation activities.

Preferred Experience: Experience in Initial Outfitting (creating comprehensive furniture, fixtures, and equipment (FF&E) plans for buildings), Transition planning (developing detailed plans for relocating operations from one location to another), and Activation (bringing new or renovated buildings to full operational functionality). Possess direct hospital operations experience with a solid understanding of clinical workflows and how they integrate with IOTA (Initial Outfitting, Transition and Activation) processes to ensure seamless project delivery in healthcare environments.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.