Project Controls Manager

Pembrooke and Ives is looking for a Senior Project Controls Manager with at least 6-10 years experience to partner with Directors and Studio Leads to manage firm-wide staffing allocation and project profitability across all active projects.

DUTIES & RESPONSIBILITIES

Financial Oversight

• Enforce contract terms and ensure regulatory financial compliance.
• Reviews and tracks all change orders including budget and schedule impacts.
• Tracks project profitability by comparing actual and burdened costs against fee.
• Identify financial risks early and take corrective actions.

Staff Allocation

• High-level understanding of firm-wide staffing capacity and utilization across all studios.
• Build and maintain a rolling staffing forecast for active and upcoming projects across all studios.
• Collaborate with Director in assigning specific project team members based on skillset, project priority, availability, and fee.
• Monitors studio level utilization and investigates discrepancies.

Schedule Ownership

• Develops and owns the master project schedule for all projects across the assigned studios and updates it weekly as milestones and deliverables shift.
• Reconciles the firm-wide fee structure directly against the schedules.

Leadership and Cross Functional Coordination

• Identifies and implements process and system improvements.
• Runs monthly reviews with studio leads and provides findings for executive, finance, and operational leadership.
• Coordinates with Design Directors on project deliverables and phase timing so the staffing plan reflects deliverables and timeline.
• Partners directly with the COO and EVP on contracts, resource management and staffing cost analysis.
• Resolves resourcing conflicts across studios to Leadership for prioritization.

SKILLS & QUALIFICATIONS

• 6 to10+ years in project accounting, project controls, or project management within an AEC, interior design, construction environment, or other relevant professional services, with at least 2 to 3 years owning both budget and schedule for a complex, multi-phase project.
• PMP or equivalent certification is a plus.
• Experience implementing project management systems.
• Experience building and maintaining budget, staffing plans, schedules, and contract evaluation across concurrent projects and a pipeline of upcoming projects.
• Strong financial and data analytical skills and has a track-record of building forecasting or reporting infrastructure.
• Ability to make decisions with Directors and studio leads, using historical data as a reference, not a driver.
• Excellent communication and facilitation skills.
• Experience with Project Management software, Excel, CRM, AI, Zoho, and Ajera. Studio Designer a plus.

Salary Range: $100,000.00 - $130,000.00 (depending on experience) + Performance-Based Bonus
Direct applicants are welcome to apply. Not accepting solicitations from recruiters.

BENEFITS

• Health, Dental, Vision, and Life Insurance
• Paid Time Off
• Paid Parental Leave Plans
• Paid Public Holidays
• Hybrid Work Schedule (Based in NYC)
• Commuter Benefits

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