Accounts Payable Coordinator

Job Description

Job Description

Founded in 1961, we are a growing manufacturing company. IMMI® is the trusted, global leader of safety solutions, helping to protect millions of lives every day. For over sixty-five years, IMMI has led the way in developing, designing, testing, and manufacturing innovative safety restraints and systems. IMMI’s safety products are found worldwide on car seats, heavy trucks, school buses, recreational/off road, military, fire/EMS, motor coach, and construction vehicles. IMMI recently became an ESOP giving team members the opportunity to become owners and share in the company’s future success. IMMI is a dynamic organization serving more than eleven markets and hundreds of customers across multiple countries. IMMI is also home to IMMI VIP steering wheels and CAPE®, the world’s leading state-of-the-art testing facility.

IMMI is seeking a detail-oriented and customer-focused Accounts Payable Coordinator to join our Finance team in Westfield, Indiana. This role is responsible for the timely and accurate processing of vendor invoices, expense reimbursements, and supplier payments while maintaining compliance with company policies and internal controls. The A ccounts Payable Coordinator  plays a critical role in supporting IMMI's manufacturing operations by ensuring suppliers are paid accurately and on time while fostering positive supplier relationships.

 

Primary Duties and Responsibilities

Invoice Processing & Data Management

• Process a high volume of invoices for inventory & non-inventory items by ensuring that the proper receipt match is performed.
• Regularly review invoices for accuracy and resolve complex AP items requiring extensive research. Price and quantity differences are to be investigated and resolved with the assistance of the Purchasing and Receiving departments.
• Assist team members by answering complex questions and troubleshooting assistance.
• Process invoices and check requests ensuring proper account code distribution and obtaining the proper approvals as required per the IMMI Delegation of Authority Policy.
• Process all debit memos according to company procedures.
• Process all intercompany billings.
• Process payments by Check, ACH, and Wire. 
• Balance vendor statements on a regular basis.
• Ensure timely and professional communication with vendors regarding any inquiries concerning invoice or payments status.
• File Processed invoices on a regular basis in accordance with Department and Company requirements.

Skills & Qualifications

Required:

• Associate or bachelor’s degree in accounting, supplier relations, business, or related field
• 2+ years of accounts payable, general accounting, or supplier relations experience, preferably in manufacturing.
• Proficiency with ERP systems (SAP, Oracle, or similar) and Microsoft Office Suite (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in data entry.
• Strong problem-solving skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Commitment to complying with legal, regulatory, and corporate policies.
• Ability to collaborate with Accounts Payable team members to ensure timely and accurate work.

Preferred

• Experience in manufacturing operations.
• Knowledge of two-way and three-way matching processes.
• Experience with Oracle.

 

Required Tools

• ERP systems.
• Microsoft Excel & Outlook.

 

Preferred Tools

• Management software, particularly Concur.
• Vendor portal platforms.

 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to visually inspect and interpret designs on screen and in print.
• Use of functional Core Tools

Working Conditions/Environment

• This work is deadline-oriented, requires multitasking, fluctuating work schedule, and flexibility within the workday.
• Frequent use of a computer and other office equipment is necessary.
• Requires the ability for close vision, distance vision and depth perception.
• Requires working and interacting with others, both in person and through phone, electronic, and written correspondence, and the ability to listen effectively, communicate clearly, maintain attention to detail, and perform focused work.

 

Compensation Classification

FLSA Status: Non-Exempt (subject to review based on actual job duties and compensation)

Benefits

• Team Member Ownership/ESOP
• Healthcare, vision, dental options
• Company Paid Long and Short-Term Disability Insurance
• Ten (10) paid holidays
• Four (4) IMMI Serves volunteer days per year
• Onsite Health and Wellness Clinic
• Generous Paid Time Off
• Bonus Opportunities
• 401k
• Tuition Assistance