T/A Document Control (Technician II)

Document Control Assistant

The Document Control Assistant will support a high-volume Turnaround (TAR) Management Group and must be capable of managing technical documentation, maintaining revision control, and assisting multiple team members in a fast-paced industrial environment.

Schedule: 40 hours/week initially, increasing to a 7/12 schedule closer to turnaround execution.

Responsibilities:

• Updating document formatting to meet current requirements.
• Managing the process to control the quality review cycle of work packs, documents, records, and procedures.
• Interfacing with clients in regard to drawing distribution, document check-in/out procedures, vendor documentation and document turnover procedures.
• Acting as the single source contact for client drawing numbers and return of client record archives.
• Issuing "Letters of Transmittal" for all documents/drawings issued to the client.
• Checking all drawings for the last time prior to obtaining approval for issuance in regard to revisions, title blocks, logos, etc.
• Document Control coordination, as well as the ability to spot errors.
• Issuing documents according to client requirements.
• Coordinating with project managers to assure all packages and documents are stamped and signed per client procedures.
• Facilitating the Document Review Process.
• Responsible for all scans and copies of full-size drawings.
• Routine clerical duties.
• Performing any other cross-training functions that may be required.
• Performing other job-related duties, as assigned.

Qualifications:

• Proficient with MS Office (Word/Excel/PowerPoint/Outlook) and Adobe PDF Creator.
• SAP experience preferred, but not required.
• Basic understanding of engineering documents and procedures preferred, but not required.
• Professional appearance.
• Good oral and written communication skills.
• Good organizational skills.
• Lifting and carrying boxes up to 20 lbs.

Education and Experience: High School Diploma or Equivalent (GED), with additional specialized training or college course work and at least six (6) years of experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Specific Skills:

• Strong organizational skills and attention to detail, a must.
• Ability to multi-task, including ability to understand customer requirements, retrieve information and provide responses satisfactorily and with immediacy and accuracy is required.
• Proficient with Electronic Document Management Systems.
• Proficiency in Microsoft Office applications (Word/Excel/PowerPoint/Outlook) is required; Adobe Acrobat and database applications preferred.

Physical Requirements:

• Ability to sit at a desk and operate a computer for extended periods of time.
• Ability to stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl and talk and hear.
• Ability to see with visual acuity and distinguish between colors.
• Ability to operate a motor vehicle and have a valid driver's license.
• Ability to lift and carry 15 lbs. on a regular basis is required and at times lifting up to 25 lbs. may be required.