Administrative Assistant 1

State of Idaho Opportunity


Applications will be accepted through 4:59 PM MST on the posting end date.


The Idaho Department of Water Resources (IDWR) has an exciting opportunity for an Administrative Assistant 1 at our Northern Regional Office in Coeur d' Alene, Idaho.


The person in this position performs a wide variety of secretarial functions in support of the Northern Regional Manager and regional programs. The individual is the primary contact for general office administration, ensuring that regional staff have the support they need to perform their jobs effectively. Our ideal candidate is highly organized, with excellent attention to detail, and able to work well in a team environment.


Example of Duties
• Assist with contested case activity management. Scan and profile documents, schedule prehearing and status conferences, and send correspondence
• Manage documents related to water right application approvals, orders, voids, and withdrawals. Process and mail documents, maintain archive files, scan and stamp documents
• Manage the legal notification process for water right applications. Prepare advertisements, distribute legal notices and letters, scan and label applications, and coordinate with newspaper editors
• Maintain water rights files and monitor schedules for filing in the vault
• Perform general office and clerical support services for regional staff. Schedule office day rotations, maintain office supplies and equipment, and coordinate building facility services
• Respond to customer inquiries over the phone and in person regarding water right processing and IDWR programs
• Preparing bank deposits


Minimum Qualifications
• Good knowledge of office support functions including:
• Word processing, filing, composing a variety of business documents and reception
• Gathering and compiling data
• Balancing and coordinating a workload for multiple projects


Minimum Qualification Specialty
• Good knowledge of Microsoft Office
• Experience interpreting, applying, and explaining complex information


Preferred Qualifications
• Some knowledge of state and local government operations and structure


Benefits


The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit


To learn more about the Idaho Department of Water Resources, please visit our website:


Our Mission: To serve the citizens of Idaho by ensuring that water is conserved and available to sustain Idaho's economy, ecosystems, and resulting quality of life.


EEO/ADA/Veteran


The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.


The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact View phone number on click.appcast.io (TTY/TTD: 711), or email View email address on click.appcast.io.


Preference may be given to veterans who qualify under state and federal laws and regulations.