Medical Records Specialist

Medical Records SpecialistA growing healthcare organization is seeking a detail-oriented Medical Records Specialist to support clinical documentation, patient file management, physician order tracking, and general administrative workflows. This role is ideal for someone who is organized, dependable, comfortable working with confidential records, and able to support a busy home health or hospice care environment.The Medical Records Specialist will help ensure patient records are accurate, complete, timely, and compliant with healthcare documentation standards.Key ResponsibilitiesOrganize, sort, scan, upload, and maintain patient records and clinical documentationEnsure patient files are complete, accurate, and updated in a timely mannerProcess physician orders, face-to-face documentation, consents, DNR forms, and other required medical documentsSend documentation to physicians by fax, mail, or other approved methodsTrack outstanding orders and follow up with physician offices to obtain signaturesScan signed orders and completed documentation into patient chartsProvide clerical support, including filing, copying, typing, faxing, scanning, and document preparationPrepare admission packets, orientation materials, new-hire packets, and other administrative documents as neededConfirm required admission paperwork and consents are properly completedSupport communication related to missed visits, drug interactions, hospitalization follow-ups, and discharge follow-up calls as assignedAssist scheduling, intake, clinical leadership, and branch leadership with administrative tasksMaintain confidentiality and follow HIPAA, privacy, and company compliance standardsCommunicate professionally with patients, families, physicians, vendors, and internal team membersSupport timely documentation and help maintain smooth office operationsPerform other administrative and medical records duties as assignedRequired QualificationsHigh school diploma or GED requiredActive HIPAA compliance / training credential requiredStrong computer skills and comfort with electronic records, scanning, faxing, and data entryExcellent organizational, communication, and interpersonal skillsStrong attention to detail and accuracyAbility to manage multiple deadlines and prioritize work effectivelyReliable transportation and valid/current auto insurance, if travel is requiredAbility to work under time-sensitive conditions and meet documentation deadlinesProfessional, dependable, and able to maintain strict confidentialityBenefitsCompetitive hourly payMedical, dental, and vision insurance optionsPaid time off and paid holidays401(k) or retirement plan with employer matchMileage reimbursement, if applicableTuition reimbursement and certification assistanceCareer growth opportunities and advancement potentialAdditional voluntary benefit optionsSupportive and mission-driven work environmentIdeal CandidateThe ideal candidate is highly organized, accurate, and comfortable managing sensitive healthcare records. This person should be able to follow detailed processes, communicate professionally with physicians and internal teams, and help ensure documentation is completed correctly and on time in a patient-centered healthcare environment.