Capital Projects Coordinator, Senior

Sr. Capital Projects Coordinator

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value. Equity & Inclusion Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs and facilities.

The Planning and Capital Development Division (PCD) provides long range planning, technical design and construction oversight for SPR major maintenance and development projects. PCD is comprised of project managers, engineers, landscape architects, planners and administrative staff.

The Sr. Capital Projects Coordinator (Senior CPC) position is part of a team of project managers within PCD that diligently and vigorously guides project development and implementation. The Sr. CPC takes the lead and strongly coordinates with all other PCD team members, other SPR divisions, other government entities, and community members and/or non-City partners. The Sr. CPC is responsible for, and takes pride in delivering projects within scope, within budget and on schedule. As part of a Senior Capital Projects Coordinator's portfolio, they may manage the planning, design, and construction processes of the most complex, highly visible capital improvement and other City funded/sponsored projects to ensure all specifications and standards are in compliance. They take the lead and strongly coordinate with all other PCD team members, other SPR divisions, other government entities, and community members and/or non-City partners. This position will report to the Capital Projects Coordinator Supervisor.

Job Responsibilities

• Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities. Projects are overseen from initial phases through completion. Some projects will have a planner in the lead position during the community outreach process and early design.
• Project teams are assigned at the start of a project. Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
• Manage multiple projects at once in various phases of the planning/design/construction process.
• Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
• Utilize project management software, Procore, and MS Office/MS Project for multiple processes.
• Follow City of Seattle guidelines to select design consultants. Negotiate, prepare and administer consultant contracts.
• Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
• Scope out and obtain required supplemental documents and reports such as but not limited to: surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, historical surveys.
• Identify necessary permits and facilitate the permitting process.
• Coordinate bidding and contract awards.
• Administer the construction process and monitor project closeout.
• Ensure that objectives are met and projects are constructed to Parks Department standards.
• Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
• Projects can be highly visible community projects and have a large variety of vocal stakeholders with individual political, economic, and neighborhood agendas. Be responsive to requests for information, project updates, and listen to all voices. Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity.
• Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents. Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position.
• Exhibit these attributes in your daily work and hold the design team accountable within their areas of expertise.

Qualifications

Requires a minimum of four years project or construction management or related experience and a Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Most work is performed in a normal City work/office environment. Field assignments entail exposure to all types of weather and hazardous construction sites.

• Current Washington State driver's license or evidence of equivalent mobility.

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

• Three years of computer use, resulting in competent skills in Adobe products, project management software and social media. The ability to adapt quickly to and learn the use of project management-based software for construction management. Previous experience with Procore is a plus.
• A professional license in one of the disciplines mentioned above.
• Three years of experience in public outreach and engagement.
• Three years of construction management experience with a variety of public works projects in a governmental setting.
• Experience with alternative project delivery methods.
• 6 years or more project managing complex public buildings
• Strong familiarity with construction methods and contracting.
• A proactive approach to problem solving and the ability to work independently.
• Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
• Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
• Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
• A positive attitude and enjoyment of working in a team-oriented atmosphere.

Additional Information

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The full salary range for this position is $64.17 - $74.86 per hour.

Application Process: Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement.
• A current resume of your educational and professional work experience.

Who May Apply: This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle's Fair Chance Employment Ordinance, SMC 14.17 and the City of Seattle Personnel Rule 10.3 (Download PDF reader). A driving history review may be conducted in compliance with SMC 4.79.020. Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: