A/R Specialist

Accounts Receivable Specialist

A well-established and growing manufacturing/distribution organization in Northern New Jersey is seeking a detail-oriented Accounts Receivable professional to support daily billing, cash application, collections, customer account management, and invoicing operations. This position works closely with sales, shipping, returns, accounting, and customers to ensure accurate financial processing and timely payment activity. Open to local candidates only.

Prioritized Must Have Skills for the A/R Specialist:

• 3+ years of Accounts Receivable and billing experience in a manufacturing, distribution, or related environment
• Experience with invoicing, cash applications, collections, credit memos, and account adjustments
• Strong ERP system experience; Epicor experience highly preferred
• Proficiency with Microsoft Excel, reporting, and customer statement generation
• High school diploma required; Associates degree in Accounting, Finance, or Business preferred

Responsibilities of the A/R Specialist:

• Research and respond to customer and sales department inquiries regarding invoices, statements, payments, and account activity
• Process daily cash receipts including wires, checks, and customer portal payment information
• Verify payment details and apply cash receipts accurately within the ERP system
• Generate and process daily invoices based on shipping documentation and packing slips
• Review invoices against purchase orders for pricing, quantities, and accuracy
• Issue customer credits and credit memos related to returns and RMAs
• Prepare and distribute customer statements as requested
• Assist with customer credit application processing and approvals
• Perform account adjustments and reconcile discrepancies as needed
• Run weekly aged receivables reports and follow up on past due accounts via email and phone
• Prepare monthly commission reports and coordinate approvals for processing
• Maintain organized filing and documentation for AR transactions and financial records
• Collaborate cross-functionally with accounting, sales, shipping, and returns departments to ensure accurate financial processing

Requirements of the A/R Specialist:

• High school diploma required; Associates degree in Accounting, Finance, or Business preferred
• 3+ years of Accounts Receivable and billing experience in a manufacturing, distribution, or related environment
• Experience with invoicing, cash applications, collections, credit memos, and account adjustments
• Strong ERP system experience; Epicor experience highly preferred
• Proficiency with Microsoft Excel, reporting, and customer statement generation

Other Key Requirements:

• 100% onsite
• No sponsorships or visa holders. No Corp-to-Corp.

Benefits of the A/R Specialist:

• Medical Insurance
• Dental Insurance
• Retirement