Development Assistant

Development Assistant Compensation: $16.50 - 17.84 Department: BSU Foundation_J Start Date: 09/07/2026 About this opportunity Join Our Team: Development Assistant Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically. Why Join Us? Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission. Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education. Unified Structure: Work within a seamless organization with no barriers between key departments. Supportive Culture: A high-achieving work environment that values camaraderie and collaboration. Impactful Work: A mission that changes lives through education and philanthropy. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring Provide administrative and secretarial support for assigned Directors of Development; compose, format, and prepare general office correspondence, reports, agendas, and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director’s filing systems. Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar. Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation, and stewardship; coordinate all travel details; process travel authorizations; compile and submit expense reports. Compile and submit weekly and monthly activity/fundraising reports for assigned directors. Research donor information using university databases (Reeher, Blackbaud/NXT, Chrome River, Microsoft Office/Excel, internet search engines); compile information and produce reports; enter interactions in databases; maintain confidentiality. Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors. Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions, and campaign needs; answer questions and generate correspondence; prioritize major projects. Enter purchase orders in JAGGAER. Provide back up support for other development assistants. Perform other related duties as assigned. Maintain regular and predictable attendance. Minimum Qualifications Associate’s degree OR: An equivalent combination of two years of education and related experience in secretarial science, office administration, or related field. Two years of related experience in secretarial science, office administration, or related field. One year of secretarial, office, or related experience. Preferred Qualifications Bachelor’s degree. Additional administrative or database experience. Efficient in Microsoft Office applications including Word, Outlook and Excel. Prior Ball State experience. Experience working with clients or donor relations. What we offer Paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Paid parental leave (6 weeks). Affordable health and dental insurance, robust long-term disability and life insurance plans, as well as a range of retirement benefits to provide financial security to you and your family. We will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state‑of‑the‑art facilities and one‑of‑a‑kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact Melissa Rubrecht, Director of Employee Relations, at View phone number on click.appcast.io for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io #J-18808-Ljbffr