Project Coordinator

Job Description

Job Description

Project Coordinator

Company: CR Fochs Electrical Contractor

Location: Neenah, WI

Work Location Type: Onsite

Reports to: Project Manager / Operations Manager

Employment type: Full Time

The Project Coordinator supports project managers and field teams in coordinating electrical construction projects from kickoff through closeout. This role maintains project documentation, tracks materials and deadlines, supports purchasing and billing, and facilitates communication among customers, general contractors, suppliers, and internal teams. The ideal candidate is organized, detail-oriented, and comfortable managing competing priorities in a construction environment.

· Set up and maintain project files, contact lists, schedules, and document logs.

· Coordinate submittals, requests for information (RFIs), drawings, specifications, and revisions; track approvals and distribute current documents to the appropriate teams.

· Assist project managers with milestone tracking, meeting preparation, meeting notes, and follow-up on action items.

· Support material purchasing by preparing purchase orders for approval, confirming order details, tracking lead times and deliveries, and communicating shortages or delays.

· Coordinate material and equipment delivery dates with suppliers and field supervisors to support planned work.

· Maintain change-order logs and assemble supporting documentation for pricing, approval, and billing under the project manager’s direction.

· Assist with tracking project costs, reviewing vendor invoices against purchase orders, and compiling information for progress billing.

· Collect and organize required project paperwork, including permits, inspection records, utility applications, certificates of insurance, and subcontractor documents, as assigned.

· Communicate project updates and outstanding items to customers, general contractors, vendors, and internal teams; escalate issues that could affect schedule, cost, or scope.

· Support project closeout by compiling warranties, operation and maintenance manuals, as-built documentation, punch-list updates, and final project records.

· Follow company safety procedures during site visits and coordinate safety-related documentation as assigned. This position does not perform electrical installation or independently approve technical work.

· Relevant experience in project coordination, construction administration, purchasing, or a related administrative role.

· Strong organizational skills and attention to detail, with the ability to manage multiple project timelines and deadlines.

· Effective written and verbal communication skills, with the ability to interact professionally with customers and vendors.

· Proficiency in Microsoft Office applications, email, and document management.

· Ability to verify document completeness, maintain accurate records, and follow established approval procedures.

· Ability to complete assigned tasks independently and collaborate effectively with project managers and field personnel.

This role is primarily office-based, with jobsite visits as required by project needs. Site visits require compliance with site-specific safety rules and use of required personal protective equipment. The coordinator works within established purchasing, financial, and project approval limits; contract commitments, scope changes, and technical decisions remain with authorized personnel.

· Competitive Wages

· IRA Contributions

· Paid Vacation & Holidays

· Medical, Dental, and Vision Insurance

· Life Insurance

· Accidental Death Insurance

· Short and Long-Term Disability Insurance

Submit resume here or email your resume and a brief overview of your relevant experience to View email address on ziprecruiter.com. Include “Project Coordinator” in your email subject line.