IP Practice Assistant

Tripoint Search

Location: San Francisco, California
Type: Direct Hire
Job #1011

POSITION: IP Practice Assistant

COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.

LOCATION: San Francisco, CA

THE ORGANIZATION: Elite International & World Renowned Law Firm

SUMMARY: Top-ranked international law firm is seeking an IP Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.

KEY RESPONSIBILITIES:

Assist with needs related to case work
Provide high quality secretarial assistance to Partners and team of IP Litigation Associates
Communicate regularly with service departments, attorneys and clients at offices across the world
Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file documents in a timely fashion
Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
Perform electronic filing of court documents (Foreign, US filing)
Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
Communicate effectively with word processing and proofreading personnel to ensure IP Litigation documents are filed in a timely manner
Handle sensitive and confidential matters appropriately
Organize travel and track expenses for reimbursement

REQUIREMENTS:

High school diploma required
College degree preferred
IP, Trademark, Patent, etc. experience is preferred
5+ years in a legal secretarial/assistant experience
Excellent written and oral communication skills
Ability to remain calm and function under pressure in a constantly changing environment
Ability to communicate effectively, dispassionately and diplomatically
Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
Excellent attendance, punctual and flexible to work overtime
Ability to collaborate smoothly with many other people and departments
Detail oriented with strong day-to-day organizational skills
Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

Apply

Vacancy posted 1 day ago

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