Accounts Payable Coordinator

Accounts Payable Coordinator

Description :

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.

Banner Witcoff's Accounting Department is responsible for managing the daily accounting tasks and maintaining account information for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Accounts Payable Coordinator to join the firm and become an integral part of our Accounting Department.

Requirements :

• High school diploma required, bachelor's degree preferred
• Minimum 5 years of accounting work experience
• Basic knowledge of accounting principles
• Proven MS Excel experience
• Previous law firm experience strongly preferred
• Experience with Aderant Expert accounting software preferred
• Experience maintaining confidentiality of financial data
• Must possess the ability to work independently and collaboratively in a fast-paced environment
• Strong written and oral communication skills
• Strong organizational skills
• Must be detail-oriented and able to balance multiple tasks with proven strong time management skills

Duties and Responsibilities :

• Electronically barcode and distribute vendor invoices daily
• Code and enter domestic and foreign invoices including calculation of use tax
• Prepare weekly check runs, ACH, and wire payments
• Reconcile vendor statements and handle vendor inquiries; maintain vendor records in accounting system including Form 1099 data
• Review and process expense reports
• Upload soft costs into the accounting system on a daily, weekly, or monthly basis
• Disburse petty cash
• Maintain internal Accounts Payable schedules
• Other duties and special projects as assigned

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager. This position is a hybrid role, with a blend of remote and in-office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments. In-office specific duties include managing mail, copying, face-to-face meetings, greeting clients and visitors, team collaborative projects, as well as company events.

Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35-hour workweek, business-casual attire, and a friendly office environment. Interested candidates should apply online by sending a resume and cover letter with salary requirements.

The salary range for this role is $55,000 to $70,000 annually. This is a non-exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.

Instructions to Recruiting Agencies and Search Firms

Banner Witcoff will not accept unsolicited resumes and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.