Household Manager w/ Childcare Focus

Job Title: Household Manager w/ Childcare Focus

Location: Cold Spring Harbor, NY (11724)

Employment Type: Full-Time, 35–40 hours/week (35 hours guaranteed)

Schedule: M-F, 12:00 PM–7:00 PM; flexibility to shift schedule earlier or later as needed

Compensation: $35–$38/hour, based on experience

Start Date: September 2026

Requirements

• Must be authorized to work in the United States
• Maintain a smoke-free environment
• Reliable transportation with clean driving record; comfortable driving children
• Comfort with dog
• CPR and First Aid certified or willingness to obtain
• 2+ years of experience as house manager, family assistant, nanny, or similar role
• Strong understanding of school-aged child development and age-appropriate activities

About Our Family

We are a busy, close-knit family of four with two school-age children who are truly at the center of our world, along with a friendly dog who happily joins in the everyday fun. Like many working parents, we're balancing busy careers with the desire to be fully present for our children—and both parents spend several days a week commuting into the city—so afternoons and early evenings are the most important time for consistent, reliable household support.

Our greatest priority is creating a home where our children feel supported, connected, and able to enjoy their childhood. We want our evenings to be filled with family dinners, conversations about their day, homework, activities, and time together—not an endless list of household chores waiting to be tackled after work.

Lately, what feels heaviest isn't any one task—it's the constant juggling act. Staying on top of the daily reset, keeping laundry moving, coordinating childcare coverage when schedules overlap, running errands like car maintenance and household pickups, preparing school lunches and simple meals, and keeping everything organized can quickly consume the little free time we have. We're looking for someone who can step in as a trusted partner, taking ownership of these day-to-day responsibilities so our home feels calm, organized, and well cared for.

More than anything, we're hoping to find someone who genuinely enjoys creating that sense of ease for a family. Someone who is warm with our girls, proactive in the home, and takes pride in noticing what needs to be done before it becomes overwhelming. We know that having the right support doesn't just help us manage a household—it gives us the gift of more quality time together, and that's exactly what we're hoping to create.

Who You Are / What We're Looking For

• Warm, Engaging Presence with Children: A naturally warm, positive, and loving presence who genuinely enjoys being with children and building strong, trusting relationships. You bring energy, patience, and calm confidence that helps kids feel supported, secure, and at ease.
• Proactive, Take-Charge Household Support: You naturally anticipate what needs to be done and take initiative without needing step-by-step direction. You notice the small details that keep a home running smoothly and act on them before being asked.
• Strong Organizational & Systems Mindset: You are comfortable working within established routines and shared calendars while also helping reinforce, improve, and thoughtfully create new systems. You bring order to a busy household and help keep daily life organized, structured, and predictable.
• Flexible, Adaptable & Calm Under Pressure: You adjust to shifting priorities and changing schedules with ease, maintaining a calm and steady approach even during busy or unpredictable days.
• Energetic, Positive, and Naturally Uplifting: You bring a bright, upbeat energy into the home that helps set a positive tone, especially during busy afternoons. You make daily life feel lighter, more enjoyable, and well-supported.
• Strong Communicator & Team Player: You communicate clearly, proactively, and respectfully with parents. You are comfortable checking in, sharing updates, and adapting to feedback while maintaining a steady, grounded presence in the home.
• Detail-Oriented with Strong Anticipation Skills: You think ahead and are naturally tuned into what a family will need before they ask. You stay one step ahead with planning, preparation, and awareness of upcoming needs and events.
• Trustworthy & Consistent: You are dependable, discreet, and take pride in being a stable, reliable presence in the household. You approach the role with professionalism, care, and consistency.

Key Responsibilities

Family Support & Child Assistance

• Afternoon pickup from the bus and transportation to after-school activities in family car
• Supervision, including homework and fun, creative activities, coordinate play dates when appropriate, keeping engaged and off screens
• Reinforce household routines, chore systems, and daily habits 
• Flexibility to come in early or stay late for a weekly date night
• Kid-related errands
• Prep backpacks, clothing, snacks for school
• Occasional overnight childcare (not required but a “nice to have”)

Household Management & Organization

• Create and maintain household organization systems
• Daily resets and tidying: dishes, surface wipe-downs, vacuuming high-traffic areas
• Preparing the home ahead of weekly cleaning visits and coordinating with cleaners on any gaps
• Seasonal swaps of clothing, organize hand-me-downs 
• Prepare and coordinate donation drop-offs
• Packing and unpacking for travel
• Indoor plant care

Meal Planning & Prep

• Cook healthy dinner for kids 5x/week and incorporate them into the selection and preparation process
• Prep healthy dinner for parents 2-3x/week
• Prep/order school lunches 5x/week
• Supplement auto-delivery grocery orders with targeted shopping trips
• Kitchen clean-up and maintenance

Inventory & Errands

• Manage household supply lists and restocking of pantry, fridge, and household supplies
• Returns, dry cleaning drop-off, gift shopping
• Ad-hoc errands
• Mail and package handling
• Breakdown boxes

Laundry

• Wash, fold, organize family laundry
• Organize kids' closets and drawers as necessary, incorporate them in process to follow
• Ironing/steaming and special garment care
• Maintain tidy and well stocked laundry areas

Vehicle Management

• Schedule vehicle maintenance
• Fueling, cleaning, and organizing vehicles
• Track registration and insurance

Pet Care

• Feed dog when we are not home
• Walk dog for approx. 30 minutes approximately twice weekly when family is not home during the day
• Grooming scheduling
• Maintain pet supplies

Deep Cleaning & Special Projects

• Occasional deep cleans of fridge, oven, baseboards
• Refresh garage, mudroom, entryway
• Clean humidifiers/air purifiers
• Occasional organizational projects (toys, closets, etc.)

Property Oversight

• Manage outdoor spaces (reset, tidy, cover outdoor furniture before rain, etc.)
• Notify family of any observations needing tending to (repairs needed, etc.)

Administrative & Personal Assistant Support

• Calendar management of household schedules via Skylight
• Event and appointment coordination for kids
• Receipt/budget tracking for expenses incurred as Household Manager

How to Apply

Please submit the following to be considered:

• A short intro letter telling us who you are and why this role resonates with you
• An updated resume
• 3 professional references with name, relationship, and contact information

Please Note: This role requires a background check.

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