Administrative Services Coordinator

Administrative Services Coordinator

Mains'l Services is hiring an Administrative Services Coordinator. This position will work alongside the Support Services team, providing a variety of administrative services to internal stakeholders. This position also develops and maintains collaborative working relationships with external stakeholders, including service vendors and contractors. This is a fast-paced, evolving position, and an exciting opportunity for the right person.

Mains'l is a company that stands by its commitments, and this is reflected in the numerous awards we've earned based on feedback from our team. The Mains'l crew has voted the company a Top Workplace in Minnesota for several years and a Top USA Workplace for the past 3 years in a row. In 2024, Mains'l also received Workplace Culture Excellence Awards for Innovation, Work-Life Flexibility, and Purpose & Values.

The Day-to-Day:

• Supports customer service specialist and office clerk on various assignments by providing information/objectives, goals, direction, and coaching of work on assignments.
• Provides backup to the customer service specialist, including front desk coverage.
• Provides various administrative supports throughout the agency, including ordering materials, special projects, mailing, and updating documents.
• Supports coordination for securing event facilities and coordinating event planning.
• Supports offsite storage pick up boxes and needs.
• Compiles, transcribes, and distributes meetings minutes upon request.
• Sits on Employee Recognition Committee and collaborates with supervisor and HR in employee recognition events.
• Coordinates with supervisor for office equipment and office supply needs and purchases.
• Works directly with cleaning company to assure office is a clean and safe work environment.
• Partners with supervisor and property manager on any maintenance of common spaces for appearance and functionality.
• Codes and processes payments for office supplies, office utilities and vendors, materials, etc.

Location: Brooklyn Park, MN Work Structure: 8:30am-5pm Monday to Friday Wage: $26.42-$31.28/ hour

What You Need:

• 4 + Years of Administrative Work Preferred
• Excellent communication, problem-solving, and organizational skills.
• Detail-oriented with a focus on accuracy and efficiency.
• Excellent customer service skills, outgoing, motivated, team player.
• Experience in various software, including Microsoft Office Suite.
• Experience using database and other technologies.
• High emotional intelligence.
• Ability to work on multiple duties with frequent interruptions.
• Analytical and strategic decision making, and critical thinking related to people, data, and situations.

Summary of Available Benefits:

• Paid (on-the-job) training
• Education Assistance up to $2,000 per year
• 401(k) and matching
• Sick Time
• Paid Time Off
• Health Insurance including dental and vision
• Life Insurance
• Health Savings Account
• Opportunities for growth and advancement

Click Apply Now or follow the link below to see the difference YOU can make with Mains'l.