Assistant Director of Facilities and Security

Assistant Director of Facilities & Security

Under the direction of the Director of Facilities & Security, the Assistant Director provides supervisory, administrative, and technical support to ensure efficient operation, maintenance, and improvement of district facilities and grounds. The Assistant Director manages day-to-day maintenance operations, supervises assigned staff, oversees minor capital projects, coordinates vendor activity, and provides professional support for the district's long-range facilities and security planning. This position serves as an operational leader and acts in the Director's absence when designated.

Qualifications: Strong knowledge of facilities management, including building systems such as HVAC, electrical, plumbing, and life safety systems; Demonstrated experience in facilities operations, including supervision of staff and management of vendors, preferably in a school or municipal setting; Experience with project management, including planning, scheduling, and oversight of maintenance and capital projects; Familiarity with regulatory compliance requirements such as OSHA, fire codes, and environmental standards; and Excellent interpersonal, verbal, written, and computer skills, including proficiency with work order or asset management systems.

Reports to: Director of Facilities and Security

Contract Provisions: A compensation package, including a salary range of $120,000 - $130,000, will be offered that is commensurate with the candidate's experience/credentials.

Start Date: July 1, 2026, or mutually agreed upon start date

Application Deadline: Until Filled

Application Procedure: Internal applicants must submit an online application through the Westport Public Schools website. Job # 2123 (Please be sure to select internal applicant. This signifies one's current status as a Westport employee.) External applicants must submit an online application through the Westport Public Schools website. Job # 2123 (Paper copies will not be accepted.) The Westport Board of Education will not make employment decision (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability (including pregnancy), genetic information, veteran status or gender identity or expression, except in the case of a bona fide occupational qualification.

Major Responsibilities

Leadership & Supervision

• Under the Director's guidance, supervises maintainers, contracted service providers, and other assigned staff.
• Assists the Director in evaluating staff performance, identifying training needs, and reinforcing departmental standards.
• Assigns, prioritizes, and monitors work tasks to ensure timely, high-quality completion.
• Supports implementation of safety protocols, emergency procedures, and regulatory requirements.
• Serves as acting supervisor in the Director's absence, as assigned.

Facilities Operations & Maintenance Oversight

• Oversees daily preventive and corrective maintenance operations in accordance with district standards, established schedules, and Director-approved priorities.
• Coordinates work activities with school administrators to minimize disruption to instructional operations.
• Assists with operational assessments, equipment evaluations, and recommendations for system improvements.
• Ensures accurate documentation of work orders, maintenance history, and asset tracking.

Project Management

• Manages the execution of maintenance projects and minor capital improvement projects as assigned by the Director.
• Conducts field inspections, monitors contractor performance, and verifies compliance with approved scopes of work.
• Coordinates project logistics including scheduling, staff access, site preparation, and communication with stakeholders.
• Provides regular progress updates and escalates issues to the Director for review or decision-making.

Procurement and Contract Administration

• Assists in evaluating contractor and consultant submissions.
• Reviews vendor invoices, verifies work completion, and reports findings to the Director for authorization.
• Maintains organized contract documentation and ensures adherence to district procurement procedures.

Capital Planning & Budget Support

• Assists the Director with development and annual updates of the district's Capital Improvement Plan (CIP).
• Prepares cost estimates, project data, and supporting analysis for Director review.
• Contributes to reports and presentations for the Board of Education and town boards.
• Supports the preparation of grant documents, including OSCGR submissions for eligible projects.

Compliance, Safety & Security Support

• Assists the Director with regulatory compliance related to building codes, environmental regulations, OSHA requirements, and fire/safety systems.
• Supports districtwide security initiatives, emergency preparedness, and incident response activities.
• Helps maintain documentation required for inspections, testing, and regulatory reporting.

Administrative & Strategic Support

• Prepares reports, correspondence, and records in support of Director-led decision-making.
• Provides research, analysis, and technical input to support long-term district planning.
• Assists with budgeting, forecasting, and resource planning initiatives.

Other Duties

• Performs additional responsibilities as assigned by the Director of Facilities & Security.