Contracts & Operations Coordinator Health Initiatives

Summary

National Jewish Health is seeking a highly organized and detail-oriented Contracts & Operations Coordinator to join the Health Initiatives team. This fully remote role is ideal for a professional who enjoys coordinating complex projects managing contracts supporting client relationships and ensuring operational excellence. The position plays a key role in supporting innovative health programs by facilitating contract administration project coordination invoicing and cross-functional collaboration.

Key Responsibilities

• Coordinates contract review approval and execution processes across multiple stakeholders
• Tracks contracts project deliverables timelines and supporting documentation to ensure accuracy and compliance
• Supports client invoicing collections and vendor payment processes
• Assists with proposal development RFP responses and contract-related research
• Provides operational and administrative support while serving as a key liaison between clients and internal teams

This is a fully remote position. Candidates must reside in Colorado Hawaii Texas Arizona Florida Illinois New York Wisconsin or California.

National Jewish Health is the nations leading respiratory hospital recognized for excellence in patient care research and education. Through Health Initiatives the organization delivers innovative programs that improve health outcomes and support individuals and communities nationwide. The Contracts & Operations Coordinator plays a critical role behind the scenes helping ensure projects client partnerships and operational processes run smoothly while contributing to the success of programs that make a meaningful public health impact.

Position Summary
Provides advanced-level support for Health Initiatives contracts projects clients and Health Initiatives team. Responsible for client invoicing vendor payments and collections. Establishes and maintains effective working relationships and communicates effectively across multiple departments and clients.

Essential Duties

• Coordinates and facilitates the contract and project review and approval process.
• Facilitates cross institutional communication and coordination of all contracts projects and supporting documents including reviews timelines deliverables and signatures.
• Responsible for ensuring all contracts projects and supporting documents are tracked organized and archived.
• Responsible for understanding documenting and tracking key contract terms and conditions for department usage and reference. Completes contract and statement of work research to gather supporting documentation for project support and billing purposes.
• Drafts standard proposals and other supporting materials (e.g. VSAs BAAs) for review and approval by designated institutional staff.
• Provides support for the Request for Proposal (RFP) process and other department processes.
• Prepares assigned monthly client billing detail within the designated timeframe using all applicable QuitPro and client reports and monitors collections.
• Submits vendor invoices for payment.
• Provides administrative support to the Health Initiatives department.

Competencies

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Attention to Detail: Accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Decision Making: Identifying and understanding issues problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts constraints and probable consequences.
• Problem Solving: Uses issue identification data relation and comparison pattern recognition and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility: None

Travel: None

Core Values

• Be available to work as scheduled and report to work on time.
• Be willing to accept supervision and work well with others.
• Be well groomed appropriately for your role and wear ID Badge visibly.
• Be in compliance with all departmental and institutional policies the Employee Handbook Code of Conduct and completes NetLearning by due date annually.
• Promotes a workplace culture based on mutual respect and merit where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
• Wears appropriate PPE as outlined by the infection control policies and procedures.
• Demonstrates compliance with all state federal and all other regulatory agency requirements.

Minimum Qualifications

• Education: Bachelors Degree required.
• Work Experience: A minimum of 2 years recent and related work experience in a service delivery field required. Health care experience preferred.
• Special Training Certification or Licensure: None

Salary Range: $25.04 - $33.11

Benefits
At National Jewish Health we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care our employees are our greatest asset. With that in mind we have designed a valuable comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days and six paid holidays all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services insurance and RTD bus passes.

Anticipated Application Deadline:

Required Experience:

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