Safety and Compliance Coordinator

About Shepherd Electric Supply

Since 1892, Shepherd Electric Supply has been the first call when complex, time-critical electrical challenges need to be solved, and reliability truly matters. We move materials accurately and on time, so contractors stay on schedule, projects stay on track, and customers never have to wonder if we will come through. Our success comes from people who take pride in doing things the right way — safely, accurately, and with care for teammates and customers alike. If you want to do work that matters at a company that notices, this is the place.

Why This Role Matters

Every branch, every warehouse, and every truck on the road depends on safety programs that actually work. Shepherd’s reputation for reliability starts with people getting home safely — and with operations that are never stopped by a preventable incident, a failed inspection, or a lapsed certification. The Safety and Compliance Coordinator is not a policy role that lives behind a desk. You are the person who makes sure the extinguishers are inspected, the forklift certifications are current, the DOT files are complete, and the corrective action actually got closed. When safety and compliance are done right, operations run without interruption. When they are not, people get hurt and the whole company feels it. This role is for someone organized enough to track dozens of deadlines across every location, practical enough to make safety work on a busy warehouse floor, and confident enough to hold the standard — respectfully and consistently.

How This Role Connects to Our Compass

We Keep Our Promises:

Every employee is promised a safe place to work, and every customer counts on us operating without disruption. You make that promise real — inspections completed on schedule, certifications current, postings accurate, and corrective actions closed, not just opened.

We Stay Hungry:

You look at incident trends, driver scorecards, and audit findings and ask what they are telling us. You find the practical fix — a better inspection routine, a clearer training reminder, a smarter use of Samsara or SafetyAmp — and you keep raising the bar.

We Grow Together:

Safety does not live in one office. You partner with branch managers, warehouse teams, drivers, HR, and vendors every day. You educate rather than lecture, and you help every location own its safety culture.

We Own It:

When an incident happens, you see it through — documentation, investigation support, repair confirmation, communication, and closure. When training falls behind, you surface the gap and drive the follow-up. Nothing sits open because it seemed like someone else’s job.

We Go Above & Beyond:

You spot the hazard on a walkthrough before it becomes an incident. You flag the expiring DOT medical card before a driver is off the road. You get ahead of the inspection calendar instead of reacting to it.

Key Outcomes Organized by what matters, not just what you do.

Safety Programs & Emergency Preparedness

• Maintain safety and compliance programs that support company operations, regulatory requirements, and branch-level needs
• Oversee Emergency Action Plan programs, including branch-specific safety maintenance calendars and required emergency postings
• Track annual fire safety inspections, sprinkler systems, and fire extinguishers at every location
• Keep evacuation maps and facility maps current and posted at every branch

Incident Management & Corrective Action

• Support incident documentation and investigations, and track corrective actions through completion
• Confirm repairs, communicate with involved parties, and close events in SafetyAmp or other approved systems
• Participate in warehouse walkthroughs, branch inspections, safety audits, and corrective-action reviews to identify hazards and ensure timely resolution

Fleet Safety & DOT Compliance

• Manage Samsara or other fleet safety technology, including implementation, management training, equipment maintenance, and ongoing system administration
• Use driver scorecards, leaderboards, and recognition reporting to reinforce and reward safe driving
• Maintain driver qualification and DOT compliance programs, including DOT medical certification authorization, documentation tracking, renewal monitoring, and follow‑up
• Inspect and monitor roadside safety kits and first aid kits across the fleet

Forklift, Equipment & PPE

• Manage forklift safety and certification programs, including asset tracking, inspection documentation, and training completion
• Lead tablet or system implementation for forklift inspections and monitor ongoing compliance
• Oversee PPE programs for operations employees, including standard PPE, custom‑fit PPE site administration, employee support, inventory coordination, and branch distribution
• Inspect and monitor warehouse safety equipment, including first aid kits, PPE, and fire protection equipment

Training, Communication & Reporting

• Audit operations training completion on a recurring basis, identify gaps, and communicate completion status to management
• Support follow‑up actions with managers to close training gaps and improve compliance
• Maintain required government posters, internal safety announcements, slide communications, and operational updates
• Keep compliance, audit, inspection, and corrective‑action documentation accurate and audit‑ready at all times

What Success Looks Like After 90 days, you and your Manager should both be able to point to these markers:

• You have a clear, current view of every branch’s safety maintenance calendar, fire safety inspection status, and required postings
• Forklift certifications, DOT medical certifications, and driver qualification files are tracked, with upcoming renewals flagged ahead of deadlines
• Open incidents in SafetyAmp are moving to closure, with corrective actions documented and repairs confirmed
• Managers receive regular, clear updates on training completion and know exactly where their gaps are
• Samsara scorecards, leaderboards, and recognition reporting are actively reinforcing safe driving
• You have walked every branch and surfaced at least one meaningful improvement — a hazard fixed, a process tightened, a gap closed
• Operations leadership trusts that safety and compliance records are accurate and audit‑ready

Who Thrives Here This role is a strong fit if:

• You follow things through to closure — an open corrective action bothers you until it is done
• You are organized and deadline‑driven, and comfortable managing many programs across many locations
• You are as comfortable on a warehouse floor or in a truck yard as you are in a tracking system
• You explain the “why” behind safety standards in a way employees and managers actually hear
• You hold the standard consistently, with sound judgment and without drama
• You see risk early and recommend practical solutions that work in real operations
• You want to be part of a team that notices when you do the job well

Qualifications & Requirements

• Experience in workplace safety, compliance, operations, fleet safety, warehouse safety, or a related field
• Working knowledge of OSHA, DOT, fire safety, emergency preparedness, PPE, incident reporting, and training compliance requirements
• Ability to manage multiple programs, track deadlines, maintain accurate documentation, and follow corrective actions through completion
• Strong communication skills with the ability to educate employees, support managers, and provide clear updates to leadership
• Comfort using safety management systems (such as SafetyAmp), fleet technology platforms (such as Samsara), spreadsheets, training records, and compliance tracking tools
• Strong attention to detail, sound judgment, and the ability to maintain audit‑ready records
• Ability to successfully complete pre‑employment screening requirements

Why Join Shepherd Electric Supply

• Competitive hourly pay with opportunity for growth
• Medical, dental, and life insurance
• Prescription drug coverage
• Paid vacation and personal time
• 401(k) with employer match
• Stable organization with over 130 years of industry leadership
• A culture where reliability is noticed, ownership is rewarded, and people come first
• A company scaling into new markets — with real paths to grow with it

Work Shift and Hours

Monday - Friday, 8:00am - 5:00pm

Compensation Details

The expected pay rate for this position is starting at $30.00 per hour depending on experience.

Equal Opportunity Employer

Shepherd Electric Supply is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, veteran status, or any other legally protected status.

Why should you join Shepherd Electrical Supply?

At Shepherd Electric Supply, excellence in service, pricing, and products has been our mission since 1892. As the oldest wholesale electrical distributor in the Baltimore/Washington area, we take pride in our exceptional customer service and extensive inventory. We have a rich history of partnering with industry leaders like Siemens and Eaton, and our commitment to quality and innovation has made us a trusted name in the industry. Join our team and be a part of our legacy!

Our People

At Shepherd Electric Supply, our people are the cornerstone of our success. We proudly have one of the most experienced, knowledgeable, and dedicated teams in the industry, spanning across sales, project management, wire cutting, shipping, and receiving, and our skilled drivers who ensure reliable next‑day delivery. Serving customers throughout Maryland, Northern Virginia, Washington D.C., and Pennsylvania, we are committed to excellence in every aspect of our business.