Senior Buying Planner

The primary purpose of this position is to conduct procurement activities covering supplies and maintenance,
construction, and professional services for the Authority. The incumbent will also draft solicitation documents
and negotiate contracts. The responsibilities of this position are to coordinate activities related to procurement
contracts, including maintaining contract files, ensuring vendor contract compliance, obtaining proper
documentation, updating system tracking programs, filing, generating reports, researching and compiling data,
and performing a variety of procurement functions for the Procurement Department.

Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other

responsibilities, duties and skills may be required and assigned, as needed.

▪ Prepares, reviews, and updates RFPs, RFQs, and IFB templates with appropriate terminology as

advised by the Legal Department; prepares specifications, solicitations, and requests for

qualifications/proposals. Confers with requisitioning personnel to determine exact requirements and

has advanced negotiation, writing, analytical and planning skills.

▪ Coordinates procurement-related meetings, including but not limited to, pre-submission conferences

and proposal debriefings.

▪ Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors;

researches and evaluates suppliers/contractors based on price, quality, selection, service, support,

availability, reliability, production, and distribution capabilities; negotiates with chosen

vendor/contractors.

▪ Draws up and reviews formal contracts; evaluates and monitors contractor performance to comply

with contractual obligations; assists in clarifying contract requirements and resolving any conflicts.

▪ Assists legal counsel in the resolution of contracting problems, claims, and litigation as appropriate.

▪ Assists all departments in establishing proactive contract compliance practices, procedures,

documentation, etc.

▪ Establishes and maintains a system of internal controls that ensures the operational integrity within

the procurement area.

▪ Provides training to HABC staff on procurement policies and procedures; provides technical

assistance to departments and staff on specific procurement issues and solicitations as needed.

▪ Prepares reports to assess procurement activities; tracks performance to compare to HABC's goals

and objectives.

▪ Compiles, reviews, and inputs HABC MBE vendor utilization information from various sources,

including the Master Contract File, and vendor Maintenance File, and inputs this source data in the

HUD 2516 Report.

▪ Works closely with HABC's Fair Housing Office to ensure that the HUD 2516 and the HUD 60002 for

Section 3 Utilization Reports are submitted to HUD in a timely manner.

▪ Locates new sources of supply and/or services providers to maximize competition.

Housing Authority of Baltimore City

Senior Buyer

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▪ Performs other duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Strategic Capability and Leadership: Provides mission, sets direction, and inspires others to deliver on the

organizational mandate. Decisions are based on ethical and socially responsible principles.

Program and Project Management: Plans, manages, and evaluates specific activities to deliver the desired

outputs.

People Management and Empowerment: Directs the activities and development of team, while respecting their

individuality and the benefit of diverse ideas and approaches.

Problem Solving and Analysis: Systematically identifies, analyzes, and resolves existing and anticipated

problems in order to reach optimum solutions in a timely manner.

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively.

Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and

activities as they apply to the assigned organizational entity of the Authority; uses appropriate judgment and

decision making in accordance with level of responsibility.

Client Services: Provides timely, courteous, and quality service to an individual whether internal or external by

anticipating individual needs, following through on commitments, and ensuring that our clients have been

heard.

Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without

formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback.

Applies feedback for continued growth by mastering concepts needed to perform work.

Professional Behavior: Exhibits positive, polite, courteous, honest, and conscientious behavior with all

internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Communication: Employee is clear, concise, and organized in all facets of communication to fully transfer

understanding. Actively listens and is aware of the audience to adapt message appropriately. Strives to

communicate information with appropriate personnel in a timely manner.

Teamwork: Actively and collaboratively participates, despite personal differences, towards a common goal.

Employee is open to new ideas and/or approaches. Employee is aware of changes that impact internal and

external customers and effectively communicates the impact when working as a team.

Integrity: Employee is honest with oneself, coworkers, and clients. Stands up for what is right even in the face

of opposition.

Safety Awareness: Employee is cognizant of his/her surroundings. Follows proper safety procedures and

considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety

concerns where appropriate.

Reliability and Judgment: Employee demonstrates sound reasoning and critical thinking by making decisions

in line with established Authority expectations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.