HR Coordinator

Job Title: HR Leave of Absence Specialist (Bilingual English/Spanish)Job Description

The HR Leave of Absence Specialist administers team member Family Medical and Personal leaves of absence in full compliance with federal leave laws, regulations, and company policies. Working within a Human Resources shared services model, this role serves as a centralized point of contact for multiple business units, providing accurate guidance on FMLA, personal, and military leaves while delivering exceptional service to internal clients. The specialist builds and maintains strong working relationships with team members and leadership, ensuring clear communication, timely processing of leave requests, and consistent application of policies across the enterprise.

Responsibilities

• Respond to team member inquiries related to benefit programs and leaves of absence in a timely, professional manner.

• Consult with and advise team members on eligibility, provisions, and other matters related to FMLA, personal leaves, and military leaves.

• Review and evaluate medical documentation to determine leave eligibility, using sound judgment to identify when additional documentation is required.

• Process electronic forms associated with leaves of absence, including documentation related to terminations due to leave exhaustion.

• Manage notification processes for team members’ leaves and communicate exhaustions of leave clearly and accurately.

• Perform data updates in Human Resources, payroll, and benefits systems, ensuring data integrity and accuracy at all times.

• Extract data from HR and benefits systems to prepare benefit and leave-related reports for leadership and internal stakeholders.

• Maintain detailed and confidential records related to leave administration, safeguarding sensitive information at all times.

• Document and update leave administration processes, forms, and policies as laws and regulations change, ensuring procedures remain current and compliant.

• Monitor billing and payment agreements related to benefits and leaves to ensure timely team member payments, and make recommendations to management for collections in unique situations.

• Stay informed about new trends, developments, laws, and regulations related to leave administration and apply this knowledge to improve processes and compliance.

• Promote a work environment that encourages teamwork, partnership, recognition, mutual respect, and collaboration, consistently role modeling the organization’s values and culture.

• Perform other related duties as assigned to support the Human Resources shared services function.

Essential Skills

• High school diploma or GED certificate.

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.

• At least three years of experience in human resources, including direct experience with leave administration.

• Bilingual fluency in English and Spanish.

• Knowledge of applicable laws, regulations, rules, procedures, and administrative practices related to leave of absence and FMLA.

• Intermediate proficiency with computers, including Microsoft Office (such as Excel), HRIS database applications, email, and Internet.

• Experience working with HRIS systems, including platforms such as UKG.

• Demonstrated ability to manage leave of absence processes accurately and efficiently.

• Strong attention to detail and ability to maintain strict confidentiality.

• Effective communication and interpersonal skills to support employee relations and internal client service.

Additional Skills & Qualifications

• Completion of specialized certification or training in FMLA or leave administration is a plus.

• Experience working within a Human Resources shared services model or centralized service structure is beneficial.

• Ability to interpret and apply evolving leave-related laws and regulations to internal policies and procedures.

• Strong skills in Microsoft Excel for reporting and data analysis.

• Ability to build collaborative relationships with team members and leadership across multiple business groups.

• Demonstrated commitment to a culture of teamwork, partnership, recognition, mutual respect, and collaboration.

Work Environment

This is a contract position of approximately 3–4 months with the potential to extend, offering a hybrid work environment that combines onsite work with the possibility of remote or hybrid arrangements. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role operates within a Human Resources shared services structure, supporting multiple business units across the enterprise. You will regularly use HRIS systems (including UKG), Microsoft Office applications such as Excel, and other standard office technologies in a professional, collaborative setting.

Job Type & Location

This is a Contract position based out of Buellton, CA.

Pay and Benefits

The pay range for this position is $32.00 - $38.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Buellton,CA.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.