Human Resources Specialist

Habitat for Humanity East Bay/Silicon Valley (HEBSV) is seeking a mission-driven Human Resources Specialist to join our team. This role supports both routine and non-routine technical and administrative HR functions and requires a solid professional understanding of human resources practices. The Human Resources Specialist works as part of a collaborative HR/Operations team.

The Human Resources Specialist supports all aspects of people and culture, including but not limited to talent acquisition, onboarding and offboarding, leaves of absence, benefits administration, employee communications, policy and procedure enforcement, compliance, and recordkeeping.

This position provides essential administrative and operational support, including employee data entry and validation, HRIS reporting, personnel file management, responding to employee HR-related inquiries, and administering core HR processes.

Essential Duties and Responsibilities

Serve as the primary talent acquisition partner for the organization, including job posting, benchmarking, interviewing, and candidate evaluation; maintain and update the talent acquisition process in alignment with organizational values.

Maintain interview best-practice guidelines, standardized interview questions, and provide training for hiring managers.

Maintain accurate and compliant personnel records in accordance with state and federal requirements.

Manage onboarding for new employees, including new-hire orientation and initial HR setup.

Coordinate with Operations Management to set up equipment, and user account with IT.

Coordinate compliance with state and federal employment requirements, including I-9 authorization.

Provide HR support by responding to employee inquiries and escalating issues as appropriate.

Assist with benefits administration, including medical, dental, 403(b), FSA, HSA, and open enrollment.

Support the documentation and maintenance of personnel policies, procedures, and the employee handbook.

Assist with employee communications, including new-hire, compensation, and employment-related letters.

Process employee changes related to compensation, department, or manager in the HRIS and coordinate updates with payroll.

Respond to employment verification requests.

Manage workers' compensation claims and serve as a liaison with HRIS (Insperity).

Support the execution of HR strategies, policies, and practices.

Maintain HRIS data with a high degree of accuracy and timeliness; run and distribute HRIS reports as needed.

Provide support for HRIS-related performance management processes.

Support payroll-related inquiries and issues.

Manage the employee offboarding process, including user account closure and equipment return.

Perform filing, recordkeeping, and general administrative duties.

Embody and champion organizational values and culture.

Perform other duties as assigned.

Requirements

Requires 2-3 years of experience in Human Resources or related experience.

Working knowledge of HR policies, procedures, and applicable employment regulations, with the ability to follow and apply them consistently.

Experience supporting core HR functions such as benefits administration, leaves of absence, workers' compensation, and personnel recordkeeping.

Strong organizational and administrative skills, with the ability to manage confidential files and maintain accurate records.

Detail-oriented and highly organized, with the ability to manage multiple tasks and meet deadlines.

Strong interpersonal and communication skills, with the ability to interact professionally with employees, managers, and external partners.

Proactive and solutions-oriented, with the ability to independently research issues and suggest process improvements.

Demonstrated ability to work effectively both independently and as part of a collaborative team.

Proficiency with computer applications and HRIS or database systems.

Foundational understanding of compensation principles and practices.

Commitment to organizational values, employee respect, confidentiality, and ethical HR practices.

Knowledge, Skills, and Abilities:

Organized, methodical, detail-oriented, and analytical 

Proficient with MS Office Suite

Demonstrated ability to maintain confidentiality and exercise discretion in sensitive matters

Experience with HRIS experience preferred.

Working Environment/Minimum Physical Requirements: 

This is a hybrid position requiring both remote and in-office work at least 3 days per week. The role involves repetitive motion associated with computer and office work. The position requires working from the office two to three days per week. Occasionally, this position will require commuting to other organizational sites in our three-county service area.