Materials Manager

• Job Category Parts, Marina
• Employee Type Full Time
• Required Degree High school
• Travel 10%
• Manage Others No

Contact information

• Phone View phone number on click.appcast.io

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM Teammates are committed to thinking critically, providing outstanding service and building relationships with all whom we serve. SHM offers professional education and training opportunities and the chance to work with – and learn from – highly experienced professionals in the Marine industry. In addition, SHM offers eligible employees benefits such as:

• Full Benefits Package Including 401(k) Plan
• Orthodontic Coverage
• Paid Time Off
• Paid Holidays
• Fertility Assistance
• Paid Uniforms
• Boating Discounts

The Materials Manager is responsible for overseeing the procurement of materials, equipment, supplies, and contracted services necessary to support marina operations, maintenance activities, and capital projects. This role ensures materials and services are sourced efficiently, purchase orders are issued accurately and timely, vendor relationships are maintained, and project teams have the resources required to meet operational objectives. The Materials Manager is also responsible for invoice reconciliation, cost management, and supporting internal stakeholders throughout the procurement process.

Essential Duties and Responsibilities

• Provide support to the General Manager, Service Manager, Project Managers, and operational teams.
• Solicit quotations, evaluate bids, and procure materials, equipment, supplies, and contracted services.
• Create, issue, and manage purchase orders for vendors and contractors.
• Coordinate with contractors and suppliers to ensure timely delivery and completion of services.
• Monitor purchasing trends and identify opportunities for cost savings and process improvements.
• Source and qualify new suppliers and contractors that provide competitive pricing, quality products, and reliable service.
• Maintain strong relationships with vendors and contractors to ensure responsiveness and performance.
• Track outstanding purchase orders, expedite deliveries when necessary, and proactively communicate delays.
• Review invoices and ensure costs are accurately matched to approved purchase orders and project budgets.
• Assign purchases and contractor costs to the appropriate projects, work orders, departments, or cost centers.
• Support budgeting efforts by monitoring procurement expenditures and identifying cost reduction opportunities.
• Continuously meet ongoing company goals.
• Available to work overtime when required.
• Other duties as assigned by Manager.

Safety and Environmental Responsibilities

• Follow SHM Safety and Environmental rules and complete required related training.
• Wear proper personal protective equipment as required for the task or work area.
• Report all accidents, injuries, spills, and near misses immediately.

Technical and Physical Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Supply Chain Management, Business Management/Administration, or related field preferred.
• Prior marina, marine, construction, facilities, or maintenance procurement experience preferred.
• Experience with purchasing systems, purchase order processing, and vendor management.
• Strong understanding of procurement practices, contract administration, and cost control.
• Proficiency in Microsoft Office and purchasing or ERP software systems.
• Ability to sit or stand for long periods of time.
• Any skills considered standard that a Materials Manager / Purchasing Agent / Buyer should possess.

Minimum Soft Skill Qualifications

• Eagerness to engage in a growing, fast-paced, and industry-leading company.
• Consistently treats others with dignity and respect.
• Genuinely serves others with humility and a positive attitude.
• Frequently demonstrates a bias toward action.
• Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders.
• Follows policies and procedures while seeking out new and better ways of accomplishing duties.
• Shows resolve and overcomes difficulties in a positive and productive manner.
• Provides responsive service to our teammates and members.
• Continuously puts forth the extra effort to accomplish duties.
• Develops sound conclusions and makes decisions based on analysis of data and understanding of the business.
• Works to build high-performing teams while taking an interest in teammates' professional development.
• Organizes, plans, and manages teammates and processes efficiently.
• Unfailing commitment to continuous learning and growth.
• Acts with integrity and is open to feedback from all teammates.
• Willingly coaches teammates through change and leads all situations with positivity.

The Company

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.