Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant provides high-level administrative and operational support to the President of North America, serving as a trusted partner to help maximize the President's effectiveness and keep key priorities moving. This role manages complex calendars and travel, executive expenses, meetings and events, and select administrative activities. The ideal candidate is highly organized, proactive, resourceful, and able to manage competing priorities with professionalism and discretion.

The position is responsible for complex calendar and travel management, executive expenses, accounts payable administration, fleet coordination, and the planning and execution of key meetings and events. The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, with the ability to anticipate needs, independently manage competing priorities, and deliver a high level of service while exercising discretion and sound judgment.

Key responsibilities include managing senior leader calendars, meetings, travel, including international travel, and day-to-day administrative priorities; supporting the development and coordination of Board of Advisors and executive leadership presentations; coordinating leadership meetings, business reviews, events, and other key activities; assisting in the planning and execution of large-scale enterprise events including charity events; preparing and reconciling executive expense reports and processing assigned invoices and expenditures; providing general administrative support for Minneapolis office; anticipating the President's needs, proactively resolving scheduling and administrative issues, and ensuring effective follow-through; maintaining accurate records and handling confidential and sensitive information with discretion; identifying opportunities to streamline administrative processes and improve efficiency; and performing other duties as assigned.

Qualifications include a Bachelor's degree preferred, 5+ years of executive administrative support experience in a large organization, event planning and meeting coordination experience, experience coordinating complex domestic and international travel, experience managing executive calendars and supporting multiple leaders, experience processing executive expenses and accounts payable transactions, strong organizational and project coordination skills, excellent verbal and written communication skills, high level of accuracy, attention to detail, and follow-through, proficiency in Microsoft Office Suite, and ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Key competencies include exceptional organization and time management, strong attention to detail, customer-focused mindset, proactive problem-solving, adaptability and flexibility, effective communication and interpersonal skills, collaboration and relationship building, ability to manage competing priorities, financial and administrative accuracy, professionalism and discretion.

The salary range for this role is $72,000- $85,000 (Annually). Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, and candidate skill set and experience. Base pay is just one component of Jack Link's Total Rewards package for Team Members. Other rewards may include annual incentive and program-specific awards. Jack Link's provides a variety of benefits to eligible Team Members, including medical, dental and vision benefits, life and disability insurance, 401k participation, paid holidays, and paid time off.

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