Accounts Payable Clerk

Job Description

Job Description

Description:

Position Summary

The Accounts Payable Clerk supports the Accounting team by processing vendor invoices, maintaining accurate payable records, and assisting with timely payments and reconciliations. This position requires strong attention to detail, organization, and communication while working with internal departments and external vendors.

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Key Responsibilities

• Review invoices, purchase orders, and supporting documents for accuracy and proper approval.
• Enter and code vendor invoices accurately in the accounting system.
• Match invoices to purchase orders and receipts and resolve discrepancies with internal teams.
• Maintain vendor records and respond to vendor questions regarding invoice and payment status.
• Prepare invoices for payment and support scheduled payment runs.
• Reconcile vendor statements and research outstanding or duplicate items.
• Assist with credit card and account reconciliations as assigned.
• Maintain organized electronic and paper accounts payable records.
• Assist with month-end closing activities and provide supporting documentation when requested.
• Support audits by gathering invoices, approvals, payment records, and other documentation.
• Participate in meetings, training, and cross-training as needed.
• Complete special projects and other accounting duties as assigned.

Core Competencies

• Continuous Improvement and Strategic Focus
• Critical Thinking and Analysis
• Organizational Commitment
• Personal Awareness and Effectiveness
• Excellent Service Delivery

• Previous accounts payable, accounting, bookkeeping, or related administrative experience preferred.
• Experience with QBO (Quick Books Online.
• Ability to process work efficiently, accurately, and on time.
• Strong mathematical and data-entry skills with excellent attention to detail.
• Ability to manage multiple priorities with limited supervision.
• Strong communication and teamwork skills.
• Proficiency in Microsoft Office, especially Excel and Outlook