Compliance Specialist

Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website . Requisition No:880769 Agency: Division of Emergency Management Working Title: Compliance Specialist - 31001820 Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: This position serves as a Compliance Specialist within the Bureau of Recovery's Compliance and Monitoring Unit. This position is responsible for conducting compliance monitoring activities for applicants and subrecipients of state and federal grant programs administered by the Bureau within the incumbent’s geographic area. Duties include, but are not limited to: Conduct subrecipient risk assessments, such as: identifying the population for assessments, evaluating risk for programmatic non-compliance, identifying methods for mitigating risks, and maintaining an accurate record of all activity related to the risk assessment process. Conduct compliance monitoring of subrecipients to include developing a monitoring plan that ensures adequate coverage to targeted risk factors and developing monitoring tools to ensure consistent and accurate methods or monitoring activities and outcomes. Subrecipient monitoring may also include desk reviews or thorough onsite monitoring. Conduct procurement and contract reviews for subrecipients to ensure compliance and eligibility for reimbursement where possible. Support implementation and compliance with the Florida Recovery Obligation Calculation (F-ROC) Program. Provide technical assistance relating to the receipt and use of federal and state emergency management grant funds in compliance with program requirements. Track and review state and federal single audits submitted by subrecipients as necessary for respective grant programs. Prepare, route, and track correspondence to subrecipients when required (e.g. management decision letters). Participate in the tracking and response to external audits, including from the Florida Auditor General, the Office of the Inspector General, and the U.S. Department of Homeland Security to include working with program areas to compile necessary information to respond to the audit as well as participate in entrance and exit conferences. Track and report to management concerning the Bureau of Recovery’s compliance with rules and regulations and identifies methods for mitigating compliance issues. Conduct internal audits at the direction of Bureau leadership to identify potential weaknesses and non-compliance situations. When requested by management, review contracts, legislation, policies, procedures, plans, and other programmatic or technical documents for compliance with state and federal rules and laws and propose modifications or mitigating activates to ensure compliance and/or reduce risk. Communicate with Recovery staff to increase awareness and understanding regarding state and federal rules and regulations. Keep abreast of changes to state and federal statutes, the Florida Administrative Code, and the Code of Federal Regulations as it relates to the Bureau of Recovery programs to ensure continued compliance. Perform other duties and travel as required, to include assisting in disaster duties as a result of disaster events. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice. Knowledge, Skills, and Abilities: Ability to monitor contractor/recipient/subrecipient compliance with program requirements through review, analysis and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment. Ability to conduct risk assessments. Ability to utilize problem-solving techniques. Ability to plan, organize, coordinate, and complete work assignments. Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities. Knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters. Ability to perform and complete quality research. Ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principles. Ability to establish and maintain effective working relationships with others. Skill in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications. Minimum Qualifications: Valid driver’s license. Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain it within the first 12 months of employment. Ability to travel to perform on-site monitoring visits. Special Notes: FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce. FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at View phone number on click.appcast.io. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr