Business Office Assistant

Business Office Assistant

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

Job Summary

The Business Office Assistant is a key member of the Business Office team, providing face to face, email, and over the phone support to students and staff. This position handles payments and answers questions regarding student account balances, and assists other Business Office staff with various duties as needed. This position demonstrates excellent attention to detail, time management, and vendor coordination.

Position Duties & Responsibilities

• Enters and reviews records for accuracy within accounting and other business software
• Verifies that procedures for recording information are being followed
• Tracks errors through Financial Edge and makes appropriate reversal or correcting entries
• Provides excellent customer service to campus faculty, staff, students, and vendors.
• Receives and records cash, check, and card payments for student accounts and from other University departments.
• Prepares daily bank deposits utilizing online banking, check scanner, student information system, Excel, etc.
• Answers main Business Office phone and assists callers by answering general and student account questions, taking credit and debit card payments, and transferring calls to other departments as necessary.
• Process invoices, distribute payment, and manage the accounts payable process
• Performs assigned accounting reconciliations and entries on a regular basis
• Other duties as assigned.

Experience and Qualification Requirements

• Two years of experience in administrative support or office assistance work, preferably familiarity with bookkeeping or accounting, or combination of education and experience
• Experience with Windows-based programs including Word and Excel is required.
• The ability to learn new software is a must.

Working Conditions / Special Requirements

• Bushnell employees must have a maturing Christian faith and live in compliance with the duties and expectations as detailed in the Employee Handbook.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• All employees of Bushnell are "mandatory reporters" under Oregon law. See for specific information.
• The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; record-keeping techniques; operation of office machines including computer equipment and specified software.
• The position requires the ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy.
• Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills.
• The employee must have high personal motivation, with great attention to detail and accuracy.
• This person must project a positive, vibrant and professional attitude in assisting people.
• This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University.
• This position may require lifting up to 50 lbs, as well as bending, stooping, kneeling.
• This position description is subject to change at any time.

Application Instructions

To be considered for this position, please submit all of the following:

• Cover letter addressing skills, experience, and knowledge
• CV/Resume
• Personal Statement of Faith that clearly addresses all three of the sections below:
  • Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership;
  • Section 2: how the candidate integrates faith into his or her work life; and
  • Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement.
• Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background.

Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Mark Cameron at View phone number on click.appcast.io or View email address on click.appcast.io . In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling View phone number on click.appcast.io. This report is required by federal law and contains policy statements and crime statistics for the university.