Residential Construction Coordinator

The Residential Construction Coordinator supports the planning and execution of homebuilding and residential renovation projects. This role ensures smooth coordination between homeowners, subcontractors, vendors, and internal teams by managing schedules, documentation, and communication throughout the construction lifecycle. Key Responsibilities Project Coordination Assist Project Managers with day-to-day coordination of residential construction projects Schedule subcontractors, inspections, and deliveries Track project timelines, milestones, and deadlines Coordinate multiple homes/projects simultaneously Homeowner Communication Serve as a point of contact for homeowners throughout the build process Provide updates on timelines, selections, and construction progress Schedule walkthroughs, design meetings, and final orientations Address questions and escalate concerns as needed Documentation & Selections Maintain organized project files, contracts, permits, and plans Track buyer selections, upgrades, and change orders Ensure all documentation is accurate and up to date Assist with HOA or community requirements if applicable Procurement & Vendor Coordination Assist with material ordering and tracking (cabinets, flooring, fixtures, etc.) Coordinate with vendors to confirm lead times and deliveries Support subcontractor onboarding and documentation Financial & Administrative Support Track invoices, purchase orders, and job costs Assist with budget tracking and reporting Support draw requests and payment processing Quality & Closeout Assist with punch list creation and tracking Coordinate final inspections and occupancy requirements Compile warranties, manuals, and closeout documents for homeowners Qualifications Education Associate’s or Bachelor’s degree in Construction Management, Business, or related field preferred Equivalent experience will be considered Experience 1–3 years of experience in residential construction, homebuilding, or project coordination Experience working with homeowners or customer-facing roles preferred Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.