Purchasing Specialist

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Type of Position: Staff - Procurement, Inventory Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Community College at Hope - Texarkana The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. If you have a disability and need assistance with the hiring process please submit a request via Email to: View email address on click.appcast.io or by phone at View phone number on click.appcast.io. Applicants are required to submit a separate request for each position in which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at View email address on click.appcast.io or by phone at View phone number on click.appcast.io. Department: Finance and Administration Department's Website: Summary of Job Duties: The Purchasing Specialist is responsible for managing the procurement functions of the college, serving under the Vice Chancellor for Finance and Administration. The director will work collaboratively with college personnel to develop, recommend, and implement policies, practices, and procedures for the procurement operations in accordance with federal, state, UA System policies, and campus policies and procedures. Review purchase requests for compliance with the Department of Finance and Administration, state procurement regulations, UA System policies, and college policies using an automated procurement system to process and manage purchase orders, set up vendors, and assist college personnel. Assist with taking quotes and/or contract documentation, preparing competitive bids and competitive sealed bids, manage bid openings, evaluation criteria, and vendor lists, and receive and evaluate bids. Prepare procurement card verifications and prepare information from an automated system for generated reports, as required for approvals. Process invoices, generate reports and coordinate with accounts payable to ensure proper payment of invoices. Serve as backup for other Business Office staff for Cashier and student accounts/billing responsibilities, accounts payable, and other areas as needed. Serve as subject matter expert for Arkansas State Procurement and University of Arkansas System requirements for procurement. Meet annual requirements for state procurement training. Ensure reporting and registration compliance with state and federal agencies. Assist departments in preparing specifications for major procurement projects, including issuing bids – to include, but not limited to: IFBs, RFPs, RFQs, RFIs. Assist with submission of contracts and agreements for Legal Review utilizing legal documents and working with providers to implement necessary changes. Research, identify and submit decommissioned assets through the GovDeals, State Marketing and Redistribution, or current methods and policies for proper disposal and resale. Work with DF&A to acquire additional or replacement fleet vehicles utilizing the State Vehicle Contract. Coordinate training with college leadership to keep staff abreast of state and agency/university procurement procedures. Attend state, agency, or system procurement training and other procurement duties as assigned. Qualifications: A minimum of five (5) years of progressive work experience managing procurement functions or equivalent role in a large organization or government entity with no less than three years of experience; bachelor’s degree preferred, from an accredited college or university. Other job-related education and/or experience may be substituted for all or part of these basic requirements, upon approval of the Chancellor or Vice Chancellor of Finance & Administration. Additional Information: Knowledge, Skills & Abilities Ability to review and analyze vendor and agency issues as they pertain to the procurement process and recommend proper course of action to meet goals and objectives. Knowledge of Arkansas state and agency/institution procurement laws and procedures or the ability to learn. Ability to formulate and interpret policies and procedures relating to procurement. Strong knowledge of procurement technology applications or strong desire to acquire the knowledge. Strong time management and planning skills; Ability to establish and maintain working relationships with all levels of college personnel, state government, vendors, and manufacturers; Ability to resolve problems between departments and vendors; Ability to accomplish the college’s mission, goals, and objectives; Ability to work collaboratively with internal and external constituents; Demonstrated high level of proficiency in the Microsoft Office software applications; Salary Information: $50,000.00 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Wendy Jones Director of Human Resources View phone number on click.appcast.io Pre-employment Screening Requirements: Criminal Background Check The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Manipulate items with fingers, including keyboarding, Sitting, Talking Frequent Physical Activity: Standing Occasional Physical Activity: Hearing Benefits Eligible: Yes #J-18808-Ljbffr