Accountant

Position Summary

The incumbent will perform accounts payable and accounting financial duties for ASGE to ensure proper recording and/or transaction execution for posting to the ASGE financial books and records. The accountant will maintain current documentation of procedures and support various administrative functions and needs for the department.

Essential Job Functions

The essential job functions listed below represent the primary duties and responsibilities of this role. Other duties and responsibilities within the scope of this job may be assigned to the employee. These essential job functions may change from time to time based on the strategic and operational needs of the organization.

• Accounts Payable Processing - Manage the full accounts payable cycle, including receiving and processing vendor invoices, payment requests, and staff/non-staff expense reimbursements. Assign and code invoices to the appropriate staff member for review and approval, ensuring accuracy in amounts, general ledger coding, and required documentation. Review reimbursement submissions for completeness, discrepancies, duplicates, and proper receipt support. Provide guidance and training to staff on the payable system and resolve coding issues through one-on-one meetings. Prepare and review year-end 1099 forms for submission to the external audit firm. Perform reconciliation of travel expenses by verifying alignment between corporate card statements and travel vendor records and ensure timely receipt and review of all monthly staff credit card documentation.

• Payment Processing – Oversee the electronic disbursement process, including ACH and wire payments, while ensuring all vendor payment preference information is accurate and up to date. Set up new vendors in the payable system and maintain complete, current documentation, including W-9 and W-8BEN forms, for all existing vendors.

• Bank Deposits –Receive and process incoming checks for bank deposits. Prepare daily cash position spreadsheet for financial management team. 

• Banking Tasks –Request coding information from staff on postage mailings and work on resolution for any outstanding checks over 90 days.

• Journal Entries - Complete monthly close journal entries for various accounts. Serve as the back-up for the Staff Accountant’s assigned journal entries.

• Reconciliations - Complete reconciliation reports for various balance sheet accounts as assigned. Serve as the back-up for the Staff Accountant’s assigned reconciliations. 

• Accounts Receivable Support - Cross train to serve as back-up for iMIS cash batch processing and posting.

• Administrative Support – Perform special projects as assigned (i.e., helping during the annual audit period).

Education/Experience/Knowledge:

• Associate or Bachelor’s degree in accounting, finance or a related field is preferred or equivalent work experience
• 3+ years of progressive accounting experience, including financial reporting and analysis.
• Strong knowledge of general accounting principles, internal controls and best practices.
• Demonstrated ability to analyze complex financial data and present insights succinctly.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• High level of integrity and ability to handle confidential information with discretion.

Skills and Abilities

• Attention to Detail: Ability to closely follow process steps and review information for accuracy.
• Customer Service Oriented: Ability to collaborate closely with internal colleagues to provide support and resolve issues, as necessary.
• Technology: Ability to adapt to and use technology solutions with ease, including understanding how technology might be leveraged to improve processes. Basic expertise with Microsoft Office products (Excel, Word, and Outlook); and automated accounting (preferably Microsoft Dynamics); and relational database (preferably iMIS). work independently and able to manage time effectively and meet deadlines.
• Financial reporting & analytical acumen
• Strong organizational and time-management skills with the ability to multitask
• Effective verbal and written communication skills and cross-functional collaboration