Police Records Specialist

Police Records Specialist

Performs police records maintenance duties in the operation of the Police Department. Does related work as required. This is a civilian position with no DPSST certification required or allowed.

Essential functions include maintaining the department records system, ensuring flow of information between department and other criminal justice partners, operating department computers, copiers, and printers, reading, interpreting, and performing complex classification and coding of police reports, greeting the public, providing forms and permits, receiving, evaluating, and responding to public records requests, distributing copies of police reports, providing vehicle releases, interpreting and applying state public records laws, changing paper, toner cartridges, and ribbons, transferring information from source documents to the computer, and performing other tasks as assigned.

Knowledge, skills, and abilities include reasonable knowledge of modern office and clerical practices and procedures and equipment, reasonable knowledge of computer operations, skills in accurately reading numbers and letters, keyboarding and data entry skills, ability to understand oral and written instructions and to act upon them accordingly, ability to speak clearly in a well-modulated voice and to use good diction, ability to comprehend and use the entire records function, ability to develop a knowledge of a considerable range of procedures, techniques, laws and ordinances, ability to accurately maintain a variety of record systems and to prepare reports from record systems.

Work standards include regular attendance and punctuality, speaking and acting truthfully, conducting oneself with integrity, morality, character, and trustworthiness, exhibiting self-control, being detail-oriented, being thorough when completing work tasks, accepting supervision and constructive criticism, calmly and effectively processing high stress situations, being reliable, responsible, and dependable, and having a willingness to take on responsibilities and challenges.

Education and experience requirements include graduation from high school or the equivalent GED certificate, supplemented with courses in computers, typing and office procedures, and one year of previous responsible experience in an office involving computer operation, receptionist, typing and recordkeeping duties.

Special requirements and certifications include completing and receiving certification for Law Enforcement Data Systems (LEDS) and Criminal Justice Information System (CJIS), qualifying for access to City and criminal justice systems, including no felony convictions, and successful completion of post-offer physical and background investigation.

Working conditions include performing duties primarily indoors in mostly office settings, interaction with difficult or angry members of the public, and may require bending, hearing voice and telephone conversation, seeing, keyboarding, sitting and standing for extended periods of time, and may be required to perform a full range of motion with lifting and/or carrying supplies, materials, equipment and/or items weighing up to 25 pounds.

Work schedule is full-time fixed work schedule. Monday through Friday 8:00 a.m. to 5:00 p.m. May be required to work after hours in certain situations.

To apply, complete an application form available via one of the following methods: electronically at

, in-person at City of Roseburg – Administration, 900 SE Douglas Avenue, Roseburg, OR 97470, or email to View email address on click.appcast.io. Submit completed application to Human Resources by the closing date listed in the job announcement. Applications must be received or postmarked no later than 5:00 p.m. on the closing date. All required documents should be presented with the application. Resumes are accepted in addition to, not in lieu of, the City of Roseburg application form.

The City of Roseburg does not discriminate on the basis of disability in the admission to, access to, or operations of its programs, services or activities. The City of Roseburg does not discriminate on the basis of disability in its hiring or employment practices.