Human Resources Coordinator

Job Summary
An HR Coordinator position assists with tasks throughout all areas of the HR department. This position assists in recruiting and onboarding new employees, assists with guiding employees through various human resource processes, and answers any questions employees may have about policies. An HR Coordinator may also assist with administering benefits, processing payroll and handling any personnel issues. The position also has an active role in ensuring all human resource functions are complying with local, state and federal regulations.

Essential Job Responsibilities

• Performs employment related duties including recruiting, screening, completing new hire paperwork & conducting orientation.
• Participates in formulating recruitment strategy for all positions; ensures that all searches are coordinated in accordance with applicable rules, state and federal employment laws.
• Builds job descriptions for open requisitions and assists marketing team in marketing open roles across social media platforms in an effort to increase the number of qualified applicants.
• Administers a variety of employee health and welfare benefits programs, such as group medical and dental insurances, group life, accident and disability insurances.
• Assists HR Director with all employment benefit transactions and other benefit plan changes made by employees. Role also assists HR Director with annual open enrollment period during the 4th quarter of each year.
• Maintains human resources records (both information systems and hard copy files) and compiles reports from the databases.
• Maintains confidentiality and complies with HIPAA and all other compliance standards.
• Prepares and completes requested Verification of Employment, Verification of Insurance and Unemployment Claims forms.
• Prepares employment materials (insurance packets, new hire packets, applications, etc.), training materials, sets up the training room configuration and computer/training materials.
• Assists in all HR related government reporting including but not limited to ACA, OSHA 300, 5500, W2, and Bureau of Labor Statistics reporting.
• Maintains human resource records by processing paperwork for new hires, transfers, terminations, changes in job classification, merit increases, tracking vacation, sick and personal time off.
• Processes background checks including scheduling fingerprint appointments.
• Assists in payroll preparation by providing up to date and accurate payroll information and records for payroll processing. Resolves payroll discrepancies by collecting and analyzing information and providing feedback in a timely manner. Maintains employee confidence and protects payroll operations by keeping all employee information confidential.
• Manages unemployment claims by reviewing claims, substantiating documentation and requesting information from management as needed. Keeps management advised of all individual claims.
• Provides assistance with worker's compensation claims and handles all related paperwork.
• Maintains knowledge of current trends, policies, procedures and regulations according to human resource management.
• Provides administrative support to the HR Director, CEO and other members of the leadership team.
• Assists with other administrative tasks related to the disciplines of Human Resources as assigned or as the operational need demands for increased responsibilities.

Job Qualifications

• Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits.

• High school education required.
• At least two (2) years payroll or related experience is preferred.
• Strong computer skills, including Microsoft Office Suite.
• Experience working with HRIS and ATS systems.
• Strong analytical and problem- solving skills required.
• Strong communication skills, both written and verbal.
• Present self professionally in appearance and mannerism at all times.
• Flexibility to work irregular hours from time to time, including evenings or weekends.
• Infrequent travel: 0-10 days/year.
• Pass a criminal history background check and FBI fingerprint check.
• Ability to relate well with a variety of populations.

Physical Requirements
The physical demands described here are representative, though not comprehensive, of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly sit, stand, bend, crouch, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, and see.
• Work on a computer up to eight (8) hours a day.
• Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment
The work environment characteristics described here are representative, though not comprehensive, of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

• Noise level varies between quiet and loud.
• Pace varies between deliberate and fast.