Budget Analyst Microbiology

Department:

SOM KC Department of Microbiology Molecular Genetic and Immunology

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Microbiology Administration

Position Title:

Budget Analyst - Microbiology

Job Family Group:

Professional Staff

Job Description Summary:

The Budget Analyst provides financial research administration and operational support for departmental and sponsored research activities. This position is responsible for budget planning financial analysis grant management payroll oversight procurement travel administration compliance monitoring and operational coordination. The Budget Analyst works closely with faculty departmental leadership Sponsored Programs Administration Research Administration and university business offices to ensure effective fiscal stewardship regulatory compliance and efficient business operations.

Job Description:

Key Roles and Responsibilities

Purchasing and Post Award Accounting:

• Review and approve Business Procurement Card (BPC) purchases made by Microbiology labs using State of Kansas purchasing rules and funding agency requirements. Enter all required BPC transaction information into Workday. Manage BPC transaction documents and keep BPC card information confidential.
• Review lab and departmental purchasing requests and all departmental accounts monthly bills verify funding and enter requisitions and other financial transactions in Workday. Manage documentation. Order inventory and purchase all items and equipment not purchased by Faculty or Faculty designee. Review and approve all requisitions placed by all buyers in Workday.
• Maintain PI spending tracking spreadsheet and lab monthly reports to avoid overexpenditures and provide updates to senior administrator and PIs as needed.
• Enter all travel requests and personal reimbursements into Workday following all State of Kansas Research Institute and KUEA requirements.
• Work closely and in conjunction with the senior department administrator to assist with preparing and providing spending analyses and projections and reports (as requested or as needed but at least monthly).

Flow Cytometry:

• Work with core laboratory personnel and the senior department administrator on billing and expenses for the flow cytometry core lab. Assist with purchasing and expense tracking service contracts and report preparation.

Other Duties:

• Assist the Department Chair and Senior Department Administrator with other duties as assigned including assistance with pre-award submissions data entry into FACT for annual faculty CV updates assistance with service contracts and equipment purchases assistance with Department seminar and event planning and other duties as assigned.

Required Qualifications

Work Experience

• Four (4) years of progressively responsible experience in budgeting accounting finance grants administration research administration or related business operations. Education may substitute for experience on a year-for-year basis.

• Experience analyzing financial data and preparing financial reports.
• Experience using Microsoft Office applications

Preferred Qualifications

Education

• Bachelors degree in Accounting Finance Business Administration Public Administration Healthcare Administration or a related field.

Work Experience

• Five (5) or more years of experience in higher education academic medicine healthcare research administration or sponsored programs administration.
• Experience with sponsored research accounting federally funded grants and federal sponsor regulations including NIH and NSF.
• Experience with Workday Concur PeopleSoft or similar enterprise financial systems.
• Professional certification or training in grants management research administration accounting or finance.

• Experience with budget development financial analysis forecasting and reporting.
• Experience in grant and research administration principles and practices.
• Experience in payroll effort reporting and labor distribution management.

• Experience in procurement purchasing and accounts payable processes.

Skills

• Organizational skills.
• Communication skills.

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Required Experience:

IC

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