Senior Administrative Assistant

divh2Acute Care Technology/h2pAt ZOLL, were passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in peoples lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.At ZOLL, you wont just have a job. Youll have a careerand a purpose.Join our team. Its a great time to be a part of ZOLL!/ph3Job Summary/h3pProvide administrative support for Vice President/General Manager and Leaders of our EMS and Hospital Business Units. Proven ability to interact with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality./ph3Essential Functions/h3ulliProvide administrative support to business units leadership./liliSchedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation./liliSubmit and reconcile expense reports./liliCompose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership./liliSchedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up./liliDevelop PowerPoint presentations./liliMaintain departmental organizational charts and department address lists./liliMaintain and order office supplies as necessary./liliEstablish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements./liliWork with copy center to provide printing needs for the departments./liliIndependently process invoices for payment - prepare requisitions and checks requests./liliProcess invoices for independent Contractors and Business Partners./liliProvide support for all department monthly/quarterly reporting./liliTake a pro-active approach to issues that arise and need immediate attention./liliMake photo copies, scan, email, fax and distribute information./liliPoint of contact for receiving monthly/quarterly reports for department meetings./liliCoordinate off-site meetings and team-building events./liliAssist in coordination of company and department functions./liliPerform special administrative projects as assigned./li/ulh3Required/Preferred Education and Experience/h3ulli2 years College Degree/lili3-5 years relevant experience supporting Senior Leadership/li/ulh3Knowledge, Skills and Abilities/h3ulliExcellent organizational, oral and written communication skills./liliAbility to work independently, with little supervision and within a team./liliProven internal and external customer interface skills./liliDetail orientated./liliCapable of prioritizing activities and performing multiple tasks while interacting with all levels of employees./liliEnergetic, creative, goal-oriented team player./liliAbility to work with frequent interruptions and manage high volumes of work./liliAbility to work independently and in a team atmosphere./liliERP systems experience, preferably Oracle./liliCRM experience, preferably Salesforce./liliProficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project./liliHeightened sense of personal responsibility including punctuality, attendance and commitment./li/ulpZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives./ppThe hourly pay rate for this position is:/pp$27.00 to $38.00/ppFactors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLLs comprehensive benefits plans can be found at will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employees primary work location./ppAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran./ppADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990./p/div