Assistant Registrar

Assistant Registrar

Are you passionate about supporting student success and contributing to a collaborative educational community? Ogden-Weber Technical College (OTECH) is seeking a detail-oriented and service-focused Assistant Registrar to help create an exceptional student experience while upholding our values of Community, Learning, and Integrity. In this vital role, the Assistant Registrar provides support for all duties and responsibilities related to the Registrar's Office, ensuring accuracy, compliance, and outstanding customer service. Responsibilities include serving as backup for the Registrar, answering phones, maintaining student files, processing transcript requests, scanning records, applying transfer credit and other credit, assisting with graduation processes, and operating within college policy to ensure compliance. Through a commitment to student support and operational excellence, the Assistant Registrar plays an important role in helping students achieve their educational goals. The incumbent works under the direction of the Manager for Student Access and Success.

Essential Functions

Collect, maintain, and report student records in compliance with FERPA guidelines, ensuring accuracy and confidentiality.

Collect and evaluate previous school transcripts to ensure they meet transfer guidelines and institutional standards.

Maintain accurate records of graduates, ensuring data integrity and accessibility for reporting and verification purposes.

Efficiently manage daily office communications, including email and phone traffic, to provide timely and effective responses.

Oversee the scanning and digital archiving of prior student records, ensuring they are securely stored and easily retrievable.

Regularly update and verify student demographic information to ensure records reflect current data.

Assist with commencement/graduation duties.

Collaborate with college teams to develop materials, which promote high school, OTECH and university pathways.

The incumbent shall perform other duties as assigned.

Requirements

Education and Experience Required:

Two (2) years of related work experience in records, academic advisement, registration, admissions financial aid, administrative experience, or a related field.

Knowledge of and ability to understand state and federal laws, rules, and regulations related to student admissions, registration, and records.

Understanding of office management principles and comprehensive record keeping systems.

Ability to work under pressure with high expectations and deadlines.

Demonstrated problem solving, communication and interpersonal skills.

Demonstrated customer service skills in highly interactive service environments.

Demonstrated time management and prioritization skills with exceptional attention to detail.

Demonstrated ability to work independently and in a team environment.

Working knowledge of Microsoft office software applications.

Experience Preferred:

Understanding of higher education policies and processes as well as experience working with faculty and staff is preferred.

Spanish-speaking proficiency desirable.

Physical Requirements:

Typically, the employee may sit comfortably to perform work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Requires ability to drive an automobile.

Additional Information

Working Hours:

Monday - Thursday 12:00 PM - 7:00 PM

Conditional Offer: A conditional offer of employment will be made pending satisfactory completion of a background investigation.

We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.

Benefits

• Tuition Waiver at Ogden Weber Technical College • Gym Use (on-campus gym facility for employee use) • Employee Assistance Program • Professional Development • 10% discount at the Student Store (Excluding Textbooks) • Free Cut and Style (Beards included) at the Salon • 30% Discount on other services offered*

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