Planning and Scheduling Lead

Planning and Scheduling Lead Location: Sweden
Assignment Type: Annually Renewable Contract - Residential
Work Schedule: Monday - Friday; 8 hour days

Job Description

The Planning and Scheduling Lead is a site-based role responsible for planning and scheduling oversight, assurance, and integration within the assigned project area. Acting as the Owner's representative for planning and scheduling matters, this role ensures that EPCM and contractor schedules are developed, maintained, and reported in accordance with established project planning standards, methodologies, and governance requirements.

Working closely with construction, engineering, commissioning, EPCM, and contractor teams, the role provides independent review and challenge of schedules, progress reporting, forecasts, critical paths, and recovery plans to ensure realistic and achievable delivery outcomes.

The Planning and Scheduling Lead is responsible for maintaining and managing the Integrated Master Schedule (IMS) for the assigned area, ensuring alignment with project milestones, interfaces, dependencies, and execution priorities. The role supports project controls and management teams by providing accurate schedule analysis, performance reporting, risk identification, and forward-looking insights to enable effective decision-making and proactive issue resolution.

This position is primarily based at the construction site and requires close engagement with field execution teams to validate progress, understand constraints, and ensure schedule performance accurately reflects site conditions.

Key Responsibilities

• Planning Governance & Assurance
  • Act as the Owner's focal point for planning and scheduling within the assigned area.
  • Review, challenge, and assure EPCM and contractor schedules for quality, completeness, logic integrity, and compliance with project standards.
  • Conduct schedule health checks and ensure adherence to planning and scheduling best practices.
  • Verify that planning assumptions, interfaces, constraints, and execution strategies are accurately reflected in area schedules.
  • Ensure progress measurement and reporting are implemented consistently across the assigned area.
• Integrated Planning & Scheduling
  • Develop, maintain, and manage the Integrated Master Schedule (IMS) for the assigned area.
  • Integrate EPCM, contractor, and stakeholder schedules into the area schedule.
  • Ensure alignment between area schedules and overall project milestones and objectives.
  • Maintain schedule logic, dependencies, interfaces, and critical milestones relevant to the assigned area.
  • Perform schedule updates, analysis, and forecasting based on actual site progress and emerging risks.
• Site Execution Support
  • Work closely with construction, engineering, commissioning, and contractor teams to validate progress and schedule performance.
  • Participate in site reviews, coordination meetings, and planning workshops.
  • Identify schedule risks, constraints, and opportunities and support the development of mitigation and recovery plans.
  • Ensure reported progress accurately reflects physical progress achieved in the field.

Education and Certifications

• Relevant degree in engineering, construction management, or related field.
• All relevant certificates required to perform the job.

Experience

• Experience in project planning and scheduling within large-scale industrial or infrastructure projects.
• Experience managing integrated schedules and working within complex, multi-disciplinary project environments.

Competences and Skills

• Strong knowledge of planning and scheduling methodologies and tools.
• Experience with Integrated Master Scheduling (IMS).
• Understanding of schedule risk analysis and QRA processes.
• Strong analytical and reporting skills.
• Ability to coordinate across multiple stakeholders and delivery areas.

Personal Qualities

• Analytical and structured
• Detail-oriented
• Collaborative
• Proactive
• Resilient

Other Abilities

• Ability to work across complex project interfaces and delivery areas.
• Ability to perform effectively in a dynamic, high-paced industrial environment with exposure to noise, heat, dust, and demanding conditions.
• Requires the use of Personal Protective Equipment (PPE), including hard hats, steel-toe boots, and safety glasses.
• Capable of navigating industrial plant sites, including climbing, working at heights, accessing confined spaces, and moving around equipment and structures.