Procurement Specialist

SUMMARY OF POSITION FUNCTION:

Responsible for the procurement of equipment, supplies, services, and vendor contracts in compliance with government, center, and corporate policy.

MAJOR DUTIES AND RESPONSIBILITIES:

• Procures supplies, equipment, services, and vendor contracts in compliance with government and corporate policy.
• Prepares all purchase orders for food, supplies, services, and vendor contracts.
• Prepares supporting documentation for submittal to the Contracting Officer for proposals, leases, and other procurement actions that require the Contracting Officer's approval.
• Reviews and administers all contracts, subcontracts, leases/rental agreements.
• Prepares specifications/bids; solicits bids and quotations in compliance with corporate and Federal Acquisition Regulation. (FAR)
• Establishes and maintains records of purchase requisitions, solicitations and awards.
• Adheres to the goals established in the Minority and Small Business Subcontracting Plan and promotes purchases from these vendors.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

SKILLS/COMPETENCIES:

• Skilled in the use of computerized purchasing systems including Cost Point
• Working knowledge of federal, state, and government procurement practices
• Proven ability to negotiate contracts and maintain vendor relations
• Proven ability to plan and manage projects
• Demonstrated ability to meet deadlines and schedules
• Demonstrated effective written and verbal communication skills; excellent customer service skills
• Demonstrated ability to manage frequent interruptions and changing priorities.
• Proficient in the use of computer software such as Microsoft Word, Excel, PowerPoint, and Outlook

EDUCATION REQUIREMENTS/ EXPERIENCES:

• Bachelor's degree in business administration, finance, economics, or a related discipline.
• Must possess a valid driver's license with an acceptable driving record.

BENEFITS:

• Medical Coverage with Reduced Rates for Employees
• Dental and Vision
• Life and Accidental Death & Dismemberment (AD&D)
• Long-Term and Short-Term Disability Insurance
• Accident Insurance (dismemberment, dislocation, or fracture) on or off the job
• Critical Illness Insurance
• Hospital Indemnity Insurance (supplements your medical plan)
• 401K Retirement Plan
• Employee Assistance Program (EAP)
• Flex Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Paid Vacation and Sick Time
• 12 Paid Holidays
• Free access to our Weight and Cardio Rooms and low-cost meals from our dining hall ($3.00 per meal) daily.

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made that may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.


Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES:

• Reading, writing, and communicating fluently in English
• Hearing and speaking to express ideas and/or exchange information in person or over the telephone
• Seeing to read labels, posters, documents, PC screens, etc.
• Sitting, standing, moving about or walking for occasional or frequent periods of time
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, stooping and reaching overhead
• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects

WORKING CONDITIONS:

• Campus and general office setting
• Indoor and outdoor environment

Oneonta Job Corps provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status a victim of domestic violence, or any other status protected by law.

As of September 17, 2023: Under the NYS DOL Pay Transparency Law, employers are prohibited from retaliating against employees who discuss their compensation with coworkers.

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