Administrative Assistant

To be considered for this position, applicants must submit a cover letter, application, and resume. Internal candidates must apply online. Submit a cover letter and updated resume by May 18, 2026 . POSTING DATE: May 4, 2026 JOB TITLE: Administrative Assistant, Grade 21 LOCATION: Headquarters Library DATE AVAILABLE: June 1, 2026 SALARY: $2,802 monthly (Includes generous benefits package) HOURS: 40 hours per week Monday through Friday 8:00am to 5:00pm with an hour lunch EDUCATION/EXPERIENCE: Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public. Must pass pre-employment testing.

ESSENTIAL FUNCTIONS

Provides administrative support to the County Librarian, Assistant County Librarians, HR Director and other staff as needed. Answers multi-lined telephone system responding to and routing calls to appropriate departments. Manages most aspects of the meeting room procedures/policies – includes responding to questions from staff and patrons, setting up reservations using the meeting room software, preparing invoices and/or collecting payments, coordinating equipment needs with the Multi-Media & Fiction Department, etc. Performs and collects payment for notary services. Answers questions and assists other staff notaries. Opens, sorts, date stamps and distributes mail and other correspondence. Assists Finance Department with the sorting and mailing of checks. Assists with various special events for Library (retirements, banquets, management meetings, etc.). Troubleshoots copier, printers and fax machine and contacts vendors as needed for repairs. Orders supplies for Administration online and stocks and organizes supply closet. Collect payments for Friends of the Library memberships and mails out thank you letters/membership cards as necessary. Collects memorial and other donations and sends out thank you letters and acknowledgements as necessary. Maintains donor database using DonorPerfect software. Formats and sends out quarterly staff newsletter using PatronPoint software. Maintains and updates telephone directories, emergency contact lists, staff notary lists, retiree lists, etc. As needed. Organizes and keeps track of Board of Trustee Minutes, both historical and current.

KNOWLEDGE & SKILLS

Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public. A thorough working knowledge of phones, office equipment, and library programs and policies. Strong work ethic which includes dependability and interpersonal and customer service skills that display a positive attitude, cultural sensitivity, and a sense of humor with the ability to interface with people from all backgrounds and age groups. Strong written and verbal communication skills and ability to work cohesively with library employees and patrons. Strong organizational skills and ability to meet deadlines. Proficiency in technology/Microsoft Office and library databases/software. Ability to make independent decisions quickly and efficiently. Ability to remain positive and flexible in all situations. SCPL uses multi-factor authentication for network and program access. Employees may be required to use their personal device for MFA. Valid Driver’s license with the ability to run errands. The library accepts applications with cover letter and resume when a job position is available. Drug Testing is a part of the library’s hiring process. If you require any accommodations in applying for any position, please do not hesitate to ask. The Spartanburg County Public Library is proud to be tobacco free. #J-18808-Ljbffr Infodepot