Scheduling Coordinator

Job Description

Job Description

Scheduling Coordinator – Bellevue Location

Join Our Close-Knit, High-Energy Dental Team! MUST HAVE RESTORATIVE DENTAL EXPERIENCE!

Our office is looking for a friendly, organized, and motivated Scheduling Coordinator to join our amazing team. If you thrive in a fast-paced environment, love helping patients, and enjoy being part of a supportive group that truly feels like family — this could be the perfect fit for you.

In this role, you’ll play a key part in keeping our day running smoothly. You’ll be the go-to person for managing patient schedules, keeping providers booked efficiently, and ensuring every patient has a great experience from the moment they call or walk through our door. You’ll work closely with our dentists, hygienists, and front office team to keep appointments flowing, fill schedule openings, and help us deliver exceptional care.

We’re a tight team, we communicate well, and we support each other — and we’re looking for someone who values that same kind of positive, collaborative workplace.

• A close, supportive team that truly enjoys working together

• A fast-paced work environment where every day is different

• Opportunities to learn and grow within the dental field

• A chance to make a real impact on patient experience and office success

Great Benefits: Paid Time Off, 401k, Medical, Dental and monthly bonus potential.

Minimum Qualifications

• High school diploma or equivalent

• Dental experience required — you already know the basics of how a dental office runs

• Familiarity with scheduling or front office administrative roles

• Basic computer skills and proficiency with scheduling software

• Dentrix experience strongly preferred

• Strong multitasking and organizational abilities

• Excellent verbal and written communication skills

• A friendly, compassionate, and professional demeanor

Preferred Qualifications

• Associate degree or higher in healthcare administration or related field

• Prior experience in a dental office (front desk, scheduling, or coordination roles)

• Experience with electronic health record (EHR) systems

• Customer service experience in a clinical environment

• Ability to handle confidential information with professionalism

• Managing, organizing, and coordinating daily patient appointments

• Communicating with patients to confirm, reschedule, or adjust appointments

• Working closely with providers to understand preferences and availability

• Ensuring scheduling accuracy in Dentrix and keeping appointment notes current

• Solving scheduling challenges quickly and professionally

• Filling last-minute cancellations and helping maintain productive schedules

• Supporting front desk operations and collaborating with both clinical and administrative teams

• Providing patients with a warm, welcoming experience from start to finish

• Strong organization and time-management skills

• Comfort navigating Dentrix or similar scheduling systems

• Excellent communication and people skills

• A calm, problem-solving mindset when unexpected changes pop up

• A team-player attitude and willingness to jump in and help wherever needed