Senior Executive Engagement Facilitator

Job Description

Job Description

Residency Status : ALL CANDIDATES MUST BE A U.S. CITIZEN

Security Clearance: ALL CANDIDATES MUST POSSESS AN ACTIVE TS/SCI w/CI polygraph for consideration of this position.

Time Type: Full-Time, Daytime Schedule - 100% onsite

Department: Front Office

Travel Reimbursement: Yes (within a 50-mile radius to the worksite)

Company Benefits : Yes

Position Salary: 120k to $170k -Please note the salary offered is based on the candidates’ years of experience, mandatory skills and certifications needed for the position.

We Offer 1099 (IC): Independent Consultant (IC) 1099 - Which does NOT offer/cover any company benefits. The selected candidate will be responsible for all benefit coverage under this agreement.

Company Overview:

NAOVI (Novel Applications, Inc.) is a premier technology services company that provides solutions in the areas of Cyber Security, Information Management and Systems Integration. NAOVI is a business that combines experience, creativity, flexibility, pragmatism, and cost-effective solutions in order to deliver measurable business value to our clients.

Headquartered in Fredericksburg, Virginia, NAOVI employs engineers, analysts, IT specialists and other professionals who strive to be the best at everything they do.

NAOVI is an AA/EEO Employer - Minorities/Women/Veterans/Disabled. Visit our company website at to review and apply for our current openings.

Job Description

NAOVI is seeking a skilled Senior Executive Engagement Facilitator to coordinate and manage executive engagement activities in support of a cabinet-level government customer. The Executive Engagement Facilitator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution.

Reporting to program leadership, the Facilitator manages the intake, tracking, coordination, and completion of executive engagements, meetings, and travel. This includes ensuring timely preparation of briefing materials, managing communication among internal and external stakeholders, and maintaining accuracy and accountability across all engagement activities.

This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with inter-agency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.

Primary responsibilities:

• Review and assess incoming requests for executive-level external engagements, preparing weekly engagement packages for leadership review and decision.
• Coordinate with customer stakeholders to gather context and requirements necessary for the successful execution of each engagement.
• Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.
• Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements.
• Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.
• Collaborate with the executive secretariat government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals.
• Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.
• Perform additional administrative or protocol-related duties as directed by government staff.

Basic Qualifications

• Current Active TS/SCI with Polygraph security clearance.
• Bachelor’s degree in National Security, Foreign Affairs, Public Administration, or a related field.
• 10+ years of experience providing direct support to executive-level leadership.
• In-depth knowledge of the U.S. Intelligence Community and federal government operations.
• Exceptional writing, grammar, and proofreading skills with strong attention to detail.
• Excellent time management and organizational skills with ability to balance multiple high-priority tasks.
• Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.
• Demonstrated experience developing briefing or trip books for senior executives or cabinet-level officials.
• Familiarity with cable writing, classified databases, and executive communication.
• Experience using customer databases to monitor field traffic and communicate with field offices.
• Familiarity with Agency communication and travel coordination systems.
• Proven ability to identify and protect sensitive information while engaging with divers stakeholders.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Willingness to undergo additional vetting and sign a non-disclosure agreement.

Preferred Qualifications

• Experience supporting senior executive or senior civilian service personnel (e.g., SNIS DISES, SES).
• Prior experience working in an executive secretariat.

Company Benefits:

• 401k
• Health, Dental and Vision
• Long-Term and Short-Term Disability
• 3 Weeks’ Paid Vacation
• 5 Day Paid Sick Leave
• 11 Paid Holidays
• Travel Reimbursement (50-mile radius to the work location).
• Company Discount Program