Assistant Project Supervisor

Job Description

Job Description

Benefits:

• Paid time off
• Training & development

Assistant Project Supervisor  

Reports To: Project Manager  

Role Type: Field Support / Coordination  

Primary Focus: Organized, well-supported, and efficiently progressing construction projects  

Role Summary  

The Assistant Project Supervisor is a field-based support role responsible for assisting the Project Supervisor and Project Manager in executing Halco projects safely, cleanly, and efficiently. 
This role acts as the eyes and ears on the jobsite, ensuring standards are maintained, communication flows effectively, and issues are identified and addressed early. 
The Assistant Project Supervisor supports daily jobsite operations including coordination, documentation, logistics, and organization while helping crews and subcontractors stay productive and aligned. 
In a small business environment, this role is essential in maintaining consistency across jobsites, supporting leadership, and ensuring projects remain on track. 

Core Responsibilities  

Jobsite Presence & Support  

Act as an on-site support representative for Halco projects 
Attend key project activities including deliveries, installations, and inspections 
Serve as the eyes and ears for the Project Supervisor and Project Manager 
Monitor jobsite activity and provide proactive updates on progress and issues 
Support crews and subcontractors to maintain workflow and efficiency 

Site Cleanliness & Organization  

Ensure jobsites remain clean, organized, and professional throughout all phases 
Perform regular site check-ins to maintain standards 
Organize material staging areas for efficiency and safety 
Coordinate and assist with end-of-day cleanup when needed 
Support post-phase cleanup and jobsite demobilization 

Site Setup & Protection  

Assist with project setup and job starts to ensure readiness 
Install and maintain site protection (floor protection, barriers, etc.) 
Verify projects are properly prepared for incoming work phases 
Ensure jobsite presentation reflects company standards at all times 

Documentation & Reporting  

Complete daily logs, photo documentation, and updates in Buildertrend 
Capture site photos, videos, and space scans as required 
Provide detailed, accurate accounts of daily jobsite activity 
Track progress, delays, and issues and communicate to leadership 
Ensure documentation is timely, organized, and complete 

Logistics, Deliveries & Materials  

Coordinate and receive material deliveries on-site 
Act as a runner for materials, tools, and urgent project needs 
Manage jobsite and warehouse inventory as assigned 
Ensure materials are properly stored, protected, and staged for use 
Track missing or damaged materials and report promptly 

Communication & Coordination  

Relay information between Project Supervisor, Project Manager, crews, and subcontractors 
Assist in coordinating subcontractor schedules and site readiness 
Address minor issues proactively before escalation is required 
Escalate issues appropriately with clear and timely communication 
Maintain a professional, calm, and solution-oriented presence on-site 

Inspections & Project Flow Support  

Attend inspections when available and represent Halco professionally 
Help ensure jobsites are inspection-ready 
Support project transitions between phases 
Assist in keeping projects moving forward according to schedule 

Small Business Support  

Assist other teams and projects as needed 
Support material pickups, deliveries, and operational needs 
Contribute to problem-solving beyond defined responsibilities 
Represent Halco positively in all client, subcontractor, and public interactions 
Perform other duties as required in a small business environment 

## Tools & Systems  

Buildertrend (daily logs, photos, documentation) 
Jobsite checklists and reporting tools 
Photo/video capture tools and scanning technology 
Inventory tracking systems (as applicable) 

Company Provided  

iPad 
Company vehicle 

Team Member Provided  

Hand tools and basic handyman tools appropriate for field support work 

Skills & Qualifications  

2–5 years of residential construction or related field experience 
Strong organizational and time management skills 
Ability to communicate clearly and professionally with multiple stakeholders 
Detail-oriented with strong documentation habits 
Ability to identify issues early and escalate appropriately 
Comfortable working outdoors and moving between multiple jobsites 
Self-motivated, proactive, and dependable 
Basic understanding of construction processes and sequencing 

Success Indicators  

Jobsites remain clean, organized, and well-prepared 
Accurate and consistent daily documentation 
Deliveries and logistics run smoothly with minimal disruption 
Issues are identified early and resolved or escalated appropriately 
Strong communication between field and project leadership 
Positive feedback from Project Supervisors, Project Managers, and clients 

Outcome of Success  

Projects are well-supported at the field level, allowing Project Supervisors and Project Managers to focus on execution and decision-making. 
Jobsites remain organized, professional, and efficient. 
Communication gaps are minimized, and problems are addressed early. 
The overall project experience improves for both the team and the client.