Assistant Project Supervisor

Job Description

Job Description

Benefits:

• Paid time off
• Training & development

Assistant Project Supervisor

Reports To: Project Manager

Role Type: Field Support / Coordination

Primary Focus: Organized, well-supported, and efficiently progressing construction projects

Role Summary

The Assistant Project Supervisor is a field-based support role responsible for assisting the Project Supervisor and Project Manager in executing Halco projects safely, cleanly, and efficiently.
This role acts as the eyes and ears on the jobsite, ensuring standards are maintained, communication flows effectively, and issues are identified and addressed early.
The Assistant Project Supervisor supports daily jobsite operations including coordination, documentation, logistics, and organization while helping crews and subcontractors stay productive and aligned.
In a small business environment, this role is essential in maintaining consistency across jobsites, supporting leadership, and ensuring projects remain on track.

Core Responsibilities

Jobsite Presence & Support

Act as an on-site support representative for Halco projects
Attend key project activities including deliveries, installations, and inspections
Serve as the eyes and ears for the Project Supervisor and Project Manager
Monitor jobsite activity and provide proactive updates on progress and issues
Support crews and subcontractors to maintain workflow and efficiency

Site Cleanliness & Organization

Ensure jobsites remain clean, organized, and professional throughout all phases
Perform regular site check-ins to maintain standards
Organize material staging areas for efficiency and safety
Coordinate and assist with end-of-day cleanup when needed
Support post-phase cleanup and jobsite demobilization

Site Setup & Protection

Assist with project setup and job starts to ensure readiness
Install and maintain site protection (floor protection, barriers, etc.)
Verify projects are properly prepared for incoming work phases
Ensure jobsite presentation reflects company standards at all times

Documentation & Reporting

Complete daily logs, photo documentation, and updates in Buildertrend
Capture site photos, videos, and space scans as required
Provide detailed, accurate accounts of daily jobsite activity
Track progress, delays, and issues and communicate to leadership
Ensure documentation is timely, organized, and complete

Logistics, Deliveries & Materials

Coordinate and receive material deliveries on-site
Act as a runner for materials, tools, and urgent project needs
Manage jobsite and warehouse inventory as assigned
Ensure materials are properly stored, protected, and staged for use
Track missing or damaged materials and report promptly

Communication & Coordination

Relay information between Project Supervisor, Project Manager, crews, and subcontractors
Assist in coordinating subcontractor schedules and site readiness
Address minor issues proactively before escalation is required
Escalate issues appropriately with clear and timely communication
Maintain a professional, calm, and solution-oriented presence on-site

Inspections & Project Flow Support

Attend inspections when available and represent Halco professionally
Help ensure jobsites are inspection-ready
Support project transitions between phases
Assist in keeping projects moving forward according to schedule

Small Business Support

Assist other teams and projects as needed
Support material pickups, deliveries, and operational needs
Contribute to problem-solving beyond defined responsibilities
Represent Halco positively in all client, subcontractor, and public interactions
Perform other duties as required in a small business environment

## Tools & Systems

Buildertrend (daily logs, photos, documentation)
Jobsite checklists and reporting tools
Photo/video capture tools and scanning technology
Inventory tracking systems (as applicable)

Company Provided

iPad
Company vehicle

Team Member Provided

Hand tools and basic handyman tools appropriate for field support work

Skills & Qualifications

2–5 years of residential construction or related field experience
Strong organizational and time management skills
Ability to communicate clearly and professionally with multiple stakeholders
Detail-oriented with strong documentation habits
Ability to identify issues early and escalate appropriately
Comfortable working outdoors and moving between multiple jobsites
Self-motivated, proactive, and dependable
Basic understanding of construction processes and sequencing

Success Indicators

Jobsites remain clean, organized, and well-prepared
Accurate and consistent daily documentation
Deliveries and logistics run smoothly with minimal disruption
Issues are identified early and resolved or escalated appropriately
Strong communication between field and project leadership
Positive feedback from Project Supervisors, Project Managers, and clients

Outcome of Success

Projects are well-supported at the field level, allowing Project Supervisors and Project Managers to focus on execution and decision-making.
Jobsites remain organized, professional, and efficient.
Communication gaps are minimized, and problems are addressed early.
The overall project experience improves for both the team and the client.