Dispatch Coordinator

Job Title: Dispatch Coordinator

Job Description

We are seeking a highly organized and detail-oriented Dispatch Coordinator to support daily trailer and yard operations across a large manufacturing and warehouse campus. This newly created position is part of a broader program designed to improve communication, efficiency, and coordination between production facilities, warehouse operations, and yard drivers. The Dispatch Coordinator will serve as the central point of communication for trailer movement requests, coordinating directly with yard drivers, warehouse personnel, and third-party fleet maintenance providers. Using radio communications, Microsoft Excel, and operational tracking systems, this role ensures timely trailer movements, accurate recordkeeping, and effective management of trailer-related issues. This position offers a unique opportunity to help shape a new operational process while playing a critical role in maintaining the flow of materials and transportation activities across the campus.

Responsibilities

• Serve as the primary point of contact for trailer movement and yard transportation activities across the campus.

• Receive, prioritize, and dispatch trailer move requests to yard drivers using radio communications.

• Coordinate trailer movements between manufacturing facilities, warehouse locations, docks, staging areas, and storage lots.

• Monitor active trailer movement requests and ensure timely completion of all assigned moves.

• Support daily logistics operations by maintaining continuous communication with drivers and operational stakeholders.

• Work closely with driver leadership and supervisors to address changing business needs and operational priorities.

• Assist with shift handoff by preparing and distributing daily operational notes and updates to relevant teams.

• Track trailer activity, movements, and completion status using Microsoft Excel and other operational tools.

• Maintain accurate records of damaged trailers, maintenance requests, and trailer audits.

• Conduct and support trailer inspections to identify equipment concerns and operational issues.

• Coordinate repairs and preventive maintenance activities with third-party fleet maintenance providers.

• Review repair estimates and communicate findings to operational leadership for approval and follow-up.

• Monitor trailer pools and ensure equipment availability to support production and distribution requirements.

• Partner with warehouse, shipping, receiving, transportation, and production teams to facilitate efficient trailer flow.

• Provide timely updates regarding delays, equipment concerns, maintenance needs, and operational risks.

• Collaborate with supervisors and driver leadership to improve communication processes and operational efficiency.

• Support campus-wide logistics coordination while helping reduce unnecessary radio traffic for drivers through dedicated dispatch communication channels.

• Build strong working relationships with internal departments and external service providers.

• Maintain accurate records of radio calls, trailer moves, maintenance requests, and operational exceptions.

• Prepare daily reports, audit documentation, and shift summaries to support operational transparency.

• Track performance metrics and operational data to identify and support process improvements.

• Ensure all records and documentation are maintained with a high degree of accuracy and attention to detail.

• Support safe yard operations by identifying and reporting equipment concerns.

• Assist with trailer audits and equipment compliance activities.

• Follow established transportation, safety, and operational procedures at all times.

• Communicate safety-related concerns promptly to appropriate leadership teams.

Essential Skills

• Previous experience in dispatching, logistics coordination, transportation operations, warehouse administration, or closely related fields.

• Strong organizational skills and the ability to multitask effectively in a fast-paced environment.

• Experience communicating with multiple stakeholders while managing competing priorities.

• Proficiency with Microsoft Excel and Microsoft Office applications.

• Excellent verbal and written communication skills.

• High level of accuracy, attention to detail, and follow-through in all tasks.

• Ability to make sound decisions and adapt to changing operational demands.

• Strong teamwork and collaboration skills with cross-functional partners.

• Ability to use radio communications and operational tracking systems for dispatch and coordination.

• Comfort working with data entry and maintaining detailed dispatch and logistics records.

Additional Skills & Qualifications

• Experience working within manufacturing, distribution, warehouse, transportation, or 3PL environments.

• Knowledge of trailer operations, freight flow, dock scheduling, or yard management.

• Experience coordinating truck, trailer, or fleet activities.

• Familiarity with fleet maintenance processes and preventive maintenance scheduling.

• Understanding of transportation and yard safety practices.

• Reliable in roles such as Transportation Coordinator, Warehouse Administrator, Shipping and Receiving Coordinator, Fleet Coordinator, Yard Coordinator, Operations Support Specialist, or Logistics Support.

• Strong clerical and administrative support capabilities, including accurate Excel data entry.

• Ability to build effective relationships with third-party fleet maintenance providers and internal stakeholders.

Work Environment

This role is fully onsite at a manufacturing and warehouse plant location. The Dispatch Coordinator works in close proximity to yard operations, docks, and warehouse facilities, interacting regularly with drivers, production staff, and logistics teams. The schedule is Monday through Friday, approximately 5:30 AM to 2:30 PM, supporting daytime operations and shift transitions. The environment is fast-paced and operations-focused, with frequent use of radios, computers, Microsoft Excel, and other logistics and tracking tools. The role requires consistent presence on-site to coordinate real-time trailer movements, monitor yard activity, and support safe and efficient transportation and warehouse operations.

Job Type & Location

This is a Contract to Hire position based out of Fond Du Lac, WI.

Pay and Benefits

The pay range for this position is $30.00 - $31.25/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fond Du Lac,WI.

Application Deadline

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.