Project Coordinator

Job Description

Job Description

Project Coordinator – High-End Construction

Location: St. Helena, CA | On-Site
Salary: $80,000–$110,000 annually, commensurate with experience
Employment Type: Full-Time

About the Company

Our client is an established general contractor specializing in high-end residential, hospitality, and specialty construction throughout Napa Valley and the greater North Bay Area.

Their portfolio includes luxury custom homes and estates, wineries, luxury resorts, restaurants, and historic renovations. With a strong reputation for craftsmanship, thoughtful planning, and exceptional client relationships, the company continues to grow with a substantial pipeline of distinctive projects.

This is an opportunity to join a respected construction team, work alongside experienced industry professionals, and contribute to projects where quality and attention to detail are paramount.

Position Overview

We are seeking a highly organized and detail-oriented Project Coordinator to support the administrative and financial operations of construction projects.

This role is primarily focused on project accounting, subcontractor coordination, invoice processing, pay applications, and maintaining accurate project documentation.

The ideal candidate has a background in accounting, bookkeeping, construction administration, or project coordination and thrives in an environment where organization, accuracy, and follow-through are essential.

While construction industry experience is beneficial, it is not required for candidates with strong transferable accounting and administrative skills. A college degree is not required.

The Project Coordinator will work closely with Project Managers and internal teams to ensure project financial documentation and administrative processes are managed efficiently.

Key Responsibilities

Project Accounting & Financial Administration

• Collect, organize, and process subcontractor and vendor invoices for Project Manager review and approval.

• Compile monthly project pay applications, including supporting documentation and lien waivers.

• Maintain accurate financial records and project-related documentation.

• Coordinate with Project Managers and accounting personnel to resolve invoice discrepancies and outstanding documentation.

• Track payment-related paperwork and ensure timely submission of required documents.

Subcontractor & Vendor Administration

• Prepare and maintain subcontract agreements and related project documentation.

• Register and onboard new subcontractors for assigned projects.

• Draft, process, and track subcontractor change orders.

• Collect