Accounting Specialist - Accounts Payable

Job Description

Job Description

Job Title:  Accounting Specialist - Accounts Payable 
Company: Janotta & Herner
Reports to: Director of Business Accounting

Position Summary
Working under the direction of the Director of Accounting, the Accounting Specialist - Accounts Payable is responsible for managing the Company's full-cycle accounts payable function. This position serves as the primary point of contact for vendor payment processing while ensuring invoices are accurately recorded, approved, and paid in accordance with company policies and internal controls.
This role partners closely with operations, project managers, subcontractors, and vendors to resolve invoice discrepancies, maintain positive vendor relationships, and support the monthly close. The Accounting Specialist also assists with general accounting, process improvements, audit support, and other initiatives as assigned.

​​​​​​​Areas of Responsibility
1. Accounts Payable Administration

• Manage the complete accounts payable process for multiple operating companies.
• Review, verify, code, and enter vendor invoices accurately and timely.
• Match invoices with purchase orders, receiving documents, and approvals.
• Process check runs and payments via the electronic payment system.
• Maintain vendor records, including W-9 documentation.
• Review supporting documentation, including AIA type billings, lien waivers and other required compliance documentation.                                                           
• Establish and maintain positive working relationships with vendors and subcontractors while resolving payment inquiries.
• Manage the corporate credit card program.

2. Reconciliations & Month-End Support

• Reconcile vendor statements, credit card statements, and investigate discrepancies.
• Prepare accounts payable reconciliations and assist with month-end close activities.
• Monitor accrued expenses and ensure invoices are recorded in the appropriate accounting period.
• Assist with general ledger account reconciliations related to accounts payable.
• Complete the monthly closing process on scheduled deadline.
• Support annual financial audits by providing requested documentation.

3. Compliance & Internal Controls

• Ensure compliance with company policies, accounting procedures, and internal controls.
• Prepare annual 1099 reporting and maintain required tax documentation.
• Maintain organized electronic and physical accounting records.
• Protect confidential financial information and vendor data.

4. Process Improvement & Cross-Functional Support

• Identify opportunities to improve AP efficiency and streamline processes.
• Partner with purchasing, project management, and operations to improve invoice workflows.
• Assist with implementation of accounting system enhancements and automation initiatives.
• Cross-train in additional accounting functions to provide departmental support and business continuity.

5. Additional Duties

• Provide backup support for other accounting functions as needed.
• Assist with special accounting projects and financial reporting requests.
• Participate in continuous process improvement initiatives.
• Perform other duties as assigned.

Education, Experience, License, and Skill Requirements

• 3-7 years of progressively responsible accounting or accounts payable experience.
• Associate degree in Accounting or an equivalent combination of accounting experience and education.
• Strong understanding of accounts payable processes and general accounting principles.
• Experience with ERP/accounting software and Microsoft Excel, experience with Trimble is a plus.
• Ability to reconcile accounts and research discrepancies.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and high level of accuracy.
• Excellent communication and customer service skills.
• Ability to maintain confidential financial information.
• Experience with construction, manufacturing, or multi-company accounting environments is preferred but not required.

Working Conditions

• Full-time, on-site position.
• This role involves working in an office environment during the hours of 7:00am-4:00pm. Regular flexibility in working hours is allowed and will be needed based on events and business needs.

About the Company

JHI Group has two divisions, Janotta & Herner, and Firelands Fabrication.

Janotta & Herner is northern Ohio’s true design/build general contractor, headquarters in Monroeville Oh. Founded by an Architect and a Building Contractor in 1962, Janotta & Herner has embodied true Design Build Construction from the beginning. For more information, please navigate here.

Firelands Fabrication is a 72,000 SF steel fabrication shop located in New London, Oh. Firelands Fabrication is dedicated to meeting all our client’s structural and miscellaneous steel needs on time, on budget and to the highest quality standards in the industry. For more information, please navigate here.

Benefits Overview:
JHI Group offers a comprehensive benefits package including:

• Health, dental, life, and disability insurance
• Paid time off and paid holidays
• Employee Stock Ownership Plan (ESOP)
• 401(k) with match
• HSA, FSA & Dependent Care FSA

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