Records and Information Management Specialist

Job Title

Records and Information Management Specialist; PD37606A

Duties

Specific duties include:

• Develop and implement facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
• Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within their facility.
• Receives training and utilizes the required training to conduct uniform training to business lines liaisons.
• Conduct focus monitoring and auditing of records created and maintained by business lines.
• Maintains a thorough working knowledge of VA and VA systems of records, VA and VA privacy policy, Freedom of Information Act, Office of Management and Budget, NRA, and other federal laws and regulations.
• Works to ensure facility compliance with VAN VA policy, NARAL, and other applicable federal laws and regulations for records management program and recommends at the facility and national level improvements in record management practices.
• Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information lifecycle are adhered to and documented.
• Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information life cycle (i.e., records management committee).
• Identifies and reports problems and deficiencies in the record management program for corrective action.
• Assist DRMOs/RMTs in identifying resources and responsibilities needed for adequate record management.
• Promotes and elevates record management practices to facility management in accordance with policy.
• Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information lifecycle are adhered to and documented.
• Compiles and presents results to facility leadership for corrective action.
• Works in conjunction with Regional Council, General Counsel, and the Information Security Officer (ISO) to research, determine, document, and implement a process for administering legal holds and the resumption of records destruction.

Work Schedule: Full time, Monday - Friday, Duty hours TBD between the hours of 6:00am and 6:00 pm

Compressed/Flexible: Not available

Telework: Available

Virtual: This is not a virtual position.

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required