Buyer

Join Phoenix Manufacturing

For over 50 years, Phoenix Manufacturing has been an industry leader in innovative cooling solutions, serving residential, commercial, and industrial customers across the country. We are proud of our manufacturing roots, our commitment to quality, and the people who make our success possible.

What Makes Phoenix Manufacturing Different?

• Stable, Growing Company
• People-First Culture
• Make an Impact
• Modernizing for the Future
• Team Environment
• Commitment to Safety

Build Your Future with Us

If you're looking for more than just a job, if you want to be part of a team that values hard work, innovation, and growth, Phoenix Manufacturing could be the place for you.

Position Summary

The Buyer will report to the Materials Manager and will be responsible for purchasing materials, components, supplies, and services needed to support production schedules, customer demand, inventory objectives, and company cost targets. This role works closely with Materials, Production, Warehouse, Engineering, Customer Service, Accounting, and suppliers to ensure materials are ordered accurately, delivered on time, and purchased at competitive pricing while maintaining quality and service expectations.

The Buyer will support daily purchasing activities, supplier communication, purchase order management, inventory availability, expediting, and continuous improvement efforts within the materials function.

The Buyer will have several roles and responsibilities including, but not limited to the following:

• Review MRP, purchase requisitions, inventory levels, production schedules, and demand requirements to determine purchasing needs.
• Create, issue, confirm, and maintain purchase orders in the ERP system in accordance with company policies and approval requirements.
• Purchase raw materials, components, supplies, tooling, packaging, and services required to support production and operational needs.
• Communicate with suppliers regarding pricing, availability, lead times, order acknowledgments, delivery dates, backorders, shortages, and quality concerns.
• Expedite or reschedule orders as needed to support production requirements and minimize material shortages or excess inventory.
• Monitor supplier performance related to on-time delivery, responsiveness, pricing, quality, and service.
• Request quotes, compare pricing, evaluate supplier options, and assist with cost savings and alternate sourcing opportunities.
• Partner with the Materials Manager to support inventory targets, material availability, supplier negotiations, and purchasing process improvements.
• Coordinate with Production, Warehouse, Engineering, Customer Service, Accounting, and other departments to resolve purchasing, receiving, invoice, and material availability issues.
• Maintain accurate purchasing records, supplier information, order status updates, pricing data, and delivery documentation.
• Assist with identifying obsolete, slow-moving, or excess inventory and communicate concerns with the Materials Manager.
• Support cycle counts, physical inventory activities, and inventory accuracy initiatives as needed.
• Review and resolve purchase order discrepancies, receiving issues, supplier invoice variances, and documentation errors in a timely manner.
• Prepare purchasing reports, open order reports, supplier follow-up updates, and other requested information as needed.
• Follow company purchasing policies, ethical sourcing standards, confidentiality requirements, and applicable safety procedures.
• Demonstrate strong organizational skills, attention to detail, follow-up, and the ability to manage multiple priorities in a fast-paced manufacturing environment.
• Perform duties in both office and manufacturing plant environments as required.
• Work overtime as needed based on production, inventory, or business requirements.
• Perform other duties and responsibilities as assigned.

Requirements

• High school diploma or equivalent required; Associate or Bachelor's degree in Supply Chain, Business, Operations, or a related field preferred.
• 2+ years of purchasing, buying, procurement, materials, planning, inventory, or supply chain experience preferred.
• Manufacturing, fabrication, assembly, or distribution environment experience preferred.
• Experience using an ERP/MRP system required; Epicor experience preferred.
• Intermediate proficiency with Microsoft Office Suite, especially Outlook and Excel.
• Knowledge of purchasing practices, supplier follow-up, lead times, inventory control, and material flow preferred.
• Ability to read and interpret purchase orders, quotes, order acknowledgments, invoices, packing slips, inventory reports, and production-related information.
• Strong attention to detail, organization, follow-through, problem-solving, and time management skills.
• Excellent written and verbal communication skills with the ability to interact professionally with suppliers, employees, and all levels of the organization.
• Ability to build effective working relationships with internal departments and external suppliers.
• Ability to adapt quickly to changing priorities, production needs, supplier delays, and business requirements.
• Ability to maintain confidentiality and exercise sound judgment when handling pricing, supplier, and company information.
• APICS/ASCM, CPIM, CSCP, or purchasing-related certification is a plus but not required.

Physical Conditions:

• Regularly required to sit, stand, walk, use hands and fingers, reach with hands and arms, and communicate effectively.
• May occasionally walk through warehouse, production, or manufacturing areas and must follow all required safety procedures and PPE requirements.
• May occasionally lift or move items up to 25 pounds.
• Work is performed primarily in an office environment with occasional exposure to manufacturing plant conditions.

We believe that diverse teams create stronger companies and better solutions. That's why we're committed to building an inclusive workplace where everyone feels valued, respected, and empowered to contribute their best work.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status under applicable laws.