Sr Supply Chain Specialist (United States - California - Foster City)

This job is with Gilead Sciences Inc., an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

 

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

 

The Sr Supply Chain Specialist within Global Clinical Supply Chain (GCSC) Delivery is responsible for managing the execution and oversight of global clinical trial material distribution activities to depots and investigator sites. This role independently manages complex clinical supply shipments, monitors delivery risks, and partners cross-functionally to help ensure uninterrupted patient supply. 

The role requires strong analytical judgment, sound decision-making, and the ability to work across organizational, geographic, and cultural boundaries. The Sr Supply Chain Specialist supports business process improvements, data integrity, documentation quality, system enhancements, and operational standards that strengthen delivery performance, compliance, and inspection readiness.

Key Responsibilities

• Manage global clinical supply delivery activities, including depot, site, and cross-border shipments, to support study timelines and patient supply continuity.

• Independently analyze shipment, inventory, and distribution risks; apply sound judgment and data-driven decision-making to resolve issues and protect delivery performance.

• Manage stock transfers, returns, adjustments, and discrepancy resolution across depots, sites, and distribution networks.

• Coordinate with internal stakeholders, depots, couriers, freight forwarders, and external partners to optimize shipment execution and issue resolution.

• Support document upload, functional QC reviews for eTMF filings.

• Support audits, inspections, and regulatory submissions.

• Ensure delivery activities and documents comply with cGMP, GDP, SOPs, safety practices, import/export requirements, and company standards.

• Develop and maintain tracking tools, dashboards, metrics, and standardized processes that improve delivery visibility, reliability, and operational performance.

• Support business process improvements, system enhancements, ERP or IRT-related initiatives, and operational excellence activities.

• Review and approve business-critical documentation, including shipment records, material transfer requests, purchase orders, work orders, and supporting delivery documents.

• Mentor and train less experienced team members on shipment processes, issue management, documentation expectations, and stakeholder communication.

Basic Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, Business, Life Sciences, Engineering, or a related discipline and at least 5 years of relevant experience.

OR

• Master's degree, including MS, MBA, MA, or equivalent, and at least 3 years of relevant experience.

• Relevant experience may include supply chain, logistics, clinical supply chain, pharmaceutical operations, distribution, inventory management, planning, or related operational experience.

Preferred Qualifications:

• Experience in pharmaceutical, biotechnology, clinical supply chain, or another highly regulated industry.

• Experience managing global clinical trial planning, shipments, depot operations, site resupply, and cross-border distribution activities.

• Experience with import/export requirements, customs clearance, country-specific shipping requirements, and global logistics operations.

• Knowledge of temperature-controlled logistics, cold-chain distribution, and shipment excursion management.

• Advanced experience with ERP implementation, optimization, system integration, or business systems architecture.

• Strong background in supply chain planning, inventory management, distribution requirements planning, and process improvement.

• Demonstrated experience supporting cross-functional and global initiatives.

• Experience developing metrics, dashboards, standardized work, and operational performance reporting.

• Experience training, mentoring, or guiding less experienced team members.

Knowledge & Skills

• Strong planning and organizational skills with the ability to manage clinical supply delivery requirements, priorities, and timelines across multiple studies.

• Advanced knowledge of supply chain principles, clinical supply distribution, industry practices, and operational standards.

• Excellent verbal, written, and interpersonal communication skills with strong analytical and problem-solving capabilities.

• Experience with ERP systems (Oracle and/or SAP), IRT, shipment tracking platforms, inventory management systems, Veeva Vault, Smartsheet, and advanced Excel.

• Ability to develop solutions to moderately complex problems requiring ingenuity, innovation, and sound business judgment.

• Strong understanding of cGMP operations, GDP expectations, SOP compliance, and quality documentation requirements.

• Demonstrated ability to work across organizational, geographic, and cultural boundaries.

• Ability to influence stakeholders, communicate risks clearly, and drive issue resolution in a matrixed environment.

People Leader Accountabilities:

•Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.

•Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.

•Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

 

The salary range for this position is: $117,895.00 - $152,570.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic <