Proposal Writer

Job Description

Job Description

This position requires  3+ years of proposal writing experience.

About Our Team

At Jones & DeMille Engineering, we are dedicated to serving as the proven community improvement leaders in rural America. Guided by our core values, we are committed to shaping the quality of life for our team members, clients, and communities. Our mission is rooted in technical excellence, enduring relationships, and innovative solutions that make a meaningful impact. We encourage a culture of opportunity, collaboration, and success, empowering our team to thrive while balancing professional growth with personal well-being. Together, we are shaping brighter futures and better communities.

About the Position

As a Proposal Writer, you will coordinate the full life cycle of proposal development, organization, and production. You will review requests for proposals (RFPs) to identify and interpret requirements and help our team pursue qualifying projects, bringing strong technical and creative writing skills to every pursuit.

Department:

Marketing

Position Type:

Full-time

Reports To:

Marketing Team Leader

Primary Responsibilities

Proposal Development & Production

• Coordinate the full life cycle of proposal development, organization, and production.
• Review requests for proposals (RFPs) to identify and interpret requirements and help pursue qualifying projects.
• Research and gather the materials and information needed to develop responsive, compelling proposals.
• Provide technical writing, editing, production, and document management throughout each pursuit, including designing and producing proposals using Adobe InDesign.
• Support the preparation of presentation and interview materials.
• Assist with go/no-go evaluations to help prioritize pursuit opportunities.
• Develop and track pursuit calendars, ensuring on-time delivery of all proposal components.
• Coordinate with subconsultants and teaming partners to gather and integrate content.
• Support win theme development and tailoring of proposal narratives to client priorities.

Content & Resource Management

• Work with the marketing team to prepare and maintain a library of project descriptions and staff bios.
• Develop and maintain proposal templates, graphics, and content to ensure consistency with JDE brand standards.
• Coordinate with project managers and technical staff to gather accurate, current project information.

Other

• Maintain and expand professional capabilities through continuing education and industry involvement.

Experience & Certifications Required

• Bachelor’s degree in marketing, communications, journalism, or equivalent experience.
• 3+ years of proposal writing experience.
• Experience in the A/E/C (architecture, engineering, or construction) industry preferred.
• Familiarity with public-sector procurement processes, including RFPs, RFQs, and SF-330 submissions.
• Technical and creative writing and desktop publishing skills.

Knowledge, Skills & Abilities

• Strong technical and creative writing, editing, and proofreading skills.
• Desktop publishing and document production skills (e.g., Adobe InDesign and Acrobat).
• Highly organized, with the ability to manage multiple proposals and deadlines under pressure.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with technical staff.
• Strong attention to detail and a commitment to quality and brand consistency.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).