AP Specialist

A bit about us:

Our client is a healthcare organization with headquarters in the Oklahoma City area. This organization is actively growing and changing, and is seeking an accounts payable and procurement coordinator to join the team.

Why join us?

• medical
• dental
• vision
• 401k
• bonus
• room for growth

Job Details

AP & Procurement Coordinator

Position Summary:

Our client is seeking a highly organized and detail-oriented AP & Procurement Coordinator to support our growing organization. This position is responsible for managing the accounts payable process, overseeing purchasing activities, and maintaining accurate inventory records for both consumable medical supplies and fixed assets.

The ideal candidate is proactive, dependable, financially responsible, and enjoys creating efficient processes while ensuring accuracy and accountability.

Essential Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Prepare weekly accounts payable for approval and payment.
• Maintain vendor files, W-9s, and payment records.
• Resolve invoice discrepancies and vendor inquiries.
• Reconcile vendor statements.
• Assist with month-end closing activities related to accounts payable.

Purchasing

• Coordinate purchasing for all departments.
• Obtain pricing and quotes from vendors.
• Issue purchase orders and monitor order status.
• Ensure purchases comply with company purchasing policies and budgets.
• Develop and maintain positive vendor relationships.
• Identify opportunities for cost savings and process improvements.

Inventory Management

• Maintain accurate inventory records for medical supplies and office supplies.
• Track consumable inventory levels and reorder supplies as needed.
• Coordinate inventory counts and reconciliations.
• Monitor inventory usage and identify trends or variances.
• Maintain records of company fixed assets, including equipment and technology.
• Assist with annual physical inventory and asset verification.

Additional Responsibilities

• Maintain organized purchasing and inventory documentation.
• Prepare inventory and purchasing reports for leadership.
• Support internal controls and compliance initiatives.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Business, Supply Chain, or related field preferred (equivalent experience considered).
• Minimum of 2 years of experience in accounts payable, purchasing, inventory management, or related roles.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with accounting and inventory software preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and customer service skills.
• Healthcare experience is preferred but not required.

Preferred Skills

• Accounts payable processing
• Purchasing and procurement
• Inventory management
• Vendor management
• Microsoft Excel
• Financial recordkeeping
• Problem-solving
• Process improvement
• Organization and attention to detail

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