Human Resources Specialist

Human Resources Specialist

This position is for 8 hours per day at 260 days per year. Pay for position: PSE Salary Schedule Level 10 - $ 30.77

General Summary: The Human Resources Specialist performs specialized technical functions requiring a high level of specialized knowledge, accuracy, and attention to detail to support district personnel operations. Responsibilities include maintaining employee records and data, processing employment transactions, supporting Human Resources systems, supporting district compliance with applicable laws, regulations, policies, and procedures, and providing technical assistance and customer service to employees, applicants, and administrators.

Essential Functions:

• Audit, enter, update, track, and maintain employee demographics and information in Skyward, including contract and distribution lines, assignments, experience, benefit information, and other key data.
• Process new employee documentation, including Form I-9, identification verification, Washington State Sexual Misconduct Disclosure Release forms, Social Security verification, and other required employment documentation. Schedule pre-employment physicals and coordinate other pre-employment requirements, as applicable.
• Evaluate educational documents, credentials, and prior experience to determine employment eligibility, appropriate hiring and placement, and compliance with federal and state reporting and audit requirements.
• Provide support and training to users of Human Resources information systems and electronic personnel records. Respond to a variety of inquiries, troubleshoot system and data issues, provide technical advice, train new users, and oversee and assist users of systems to verify accuracy to ensure compliance with all district, state, and/or federal guidelines.
• Monitor and support employee certification, credentialing, and qualification requirements by tracking expiration dates, reviewing applicable qualification requirements, maintaining required documentation, and assisting with compliance processes.
• Assist with district reporting of certificated instructional staff assignments to comply with the Every Student Succeeds Act (ESSA).
• Evaluate and create documentation for personnel and regulatory compliance under the supervision of Human Resources administration.
• Continually audit and maintain personnel data in Skyward and other departmental information systems to ensure employee records are accurate and complete. Research discrepancies and coordinate corrections.
• Research and develop custom reports, queries, and data analyses to extract and organize information. Work directly with constituents to identify reporting needs and present information in a format that is accurate, understandable, and useful to the intended audience.
• Research, test, implement, and support Human Resource systems, software updates, and process improvements to improve efficiency, functionality, and data accuracy.
• Provide accurate and timely information and assistance regarding personnel inquiries from employees, administrators, applicants, and other constituents. Research questions and refer matters requiring interpretation or approval to the appropriate Human Resources administration.
• Attend meetings, training sessions, and conferences to maintain current knowledge of applicable rules, regulations, laws, technology, and procedures related to personnel records and assigned Human Resources functions.
• May serve as a primary or backup liaison with contractors and services used by the district or department, including technical services.
• Track, monitor, and process highly qualified requirements and credentials for paraeducators and ensure required documentation is on file.
• May coordinate the processing, tracking, and evaluation of general and coaching stipends, ensuring assignments are accurately documented and processed in accordance with established procedures. Provide guidance to coaches, staff, and administrators regarding stipend requirements, eligibility, documentation, timelines, and related processes.

Other Functions:

• Assist with and provide backup for Human Resources administration in presentations, training, and educational efforts to improve districtwide understanding of and compliance with personnel regulations, requirements, and procedures.
• Provide backup and peak-load assistance, as needed within the department, largely to Human Resource Information Managers and other department staff.
• Serve on district committees and/or departmental work teams. Model appropriate, cooperative, and professional behavior, including protecting confidential information consistent with district guidelines.
• May perform other related duties, as assigned, consistent with the scope and responsibilities of the position.

Reporting Relationships: Reports to Human Resources Administration

Mental Demands: Required to meet inflexible deadlines; work in an environment with frequent interruptions and changing priorities; maintain concentration while performing detailed work; exercise discretion with confidential information; and occasionally deal with distraught or frustrated individuals.

Physical Demands: Requires sustained visual concentration; frequent use of a computer and other office technology; prolonged periods of sitting; and occasional standing, walking, reaching, and lifting of office materials.

Minimum Qualifications:

Education and Experience: Education, training, skills, and experience necessary to carry out the assignment. One year of experience maintaining computerized records systems and performing general office procedures. K-12 public school Human Resources experience preferred.

Required Knowledge, Skills, and Abilities: Ability to read, write, speak, and communicate effectively. Skill in maintaining accurate personnel records and employment data with a high degree of attention to detail. Demonstrated proficiency using Google Workspace, Human Resources Information Systems (HRIS), spreadsheet applications, databases, reporting tools, and other technology used to support Human Resources operations. Ability to learn and effectively use Human Resources systems and related technology. Ability to generate, analyze, reconcile, and present custom reports and data in a clean, organized, and meaningful manner. Skill in basic computer troubleshooting and problem solving. Skill in customer service and responding professionally to employees, applicants, administrators, and the public. Ability to organize, prioritize, and coordinate multiple assignments while meeting deadlines. Skill in providing technical guidance and instruction to users with varying levels of technical expertise. Ability to establish and maintain effective working relationships with a variety of individuals.

Licenses/Special Requirements: Requires fingerprinting and a background check to determine that there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor. Must complete training and adhere to the district infection control plan. Valid Washington State driver's license for travel in and out of the district.

Wages and Benefits: Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation

Non-Discrimination Policy: Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, View email address on click.appcast.io, View phone number on click.appcast.io; Title IX Coordinator, Mel Boyd, View email address on click.appcast.io, View phone number on click.appcast.io; and 504 Coordinator, Melissa Munson-Merritt, View email address on click.appcast.io, View phone number on click.appcast.io. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org. El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religion, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o de ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados. Los siguientes empleados han sido designados para atender consultas y quejas de supuesta discriminacion: Cumplimiento de los Derechos Civiles/Coordinadora Escolar de Inclusion de Genero, Darius Alexander, View email address on click.appcast.io, View phone number on click.appcast.io; Coordinador del Titulo IX, Mel Boyd, View email address on click.appcast.io, View phone number on click.appcast.io; y Coordinadora 504, Melissa Munson-Merritt, View email address on click.appcast.io, View phone number on click.appcast.io. Todas las personas pueden ser localizadas en esta direccion 516 176th Street East, Spanaway, WA 98387. Las consultas sobre el Titulo IX tambien pueden dirigirse a la Oficina de Derechos Civiles (OCR) del Departamento de Educacion de los Estados Unidos. Para mas informacion sobre las politicas de no discriminacion y discriminacion por